The application intake period is open and will end July 22, 2022 at 11:59 p.m. (PDT).
Application form instructions
If you have problems opening a PDF form in your Internet browser, you need to:
- Use your computer. The forms may not open on mobile devices (iPads, tablets, mobile phones).
- Make sure you have Adobe Reader 11 (or higher) already installed on your computer. If not, download Adobe Reader 11 or higher for free. Adobe has help for solving common issues.
- You must save the file on your computer in a place you can remember.
- Open the file on your computer using Adobe Reader 11 or higher.
- If you can't open the form with Adobe Reader 11 or higher, contact the program.
How to download and open a PDF form
Microsoft Windows Operating System computers using "Internet Explorer" or "Microsoft Edge" as your browser
- Right-click on the link you want to save
- Select "Save target as" or "Save link as"
- Choose the location on your computer where you would like to save the file
- Select "Save"
- Open Adobe Reader 11 or higher
- Select "File"
- Select "Open"
- Go to the location where you saved the file
- Select the PDF file
- Select "Open"
Microsoft Windows Operating System or Apple computers using "Chrome" or Firefox" as your browser
- Right-click on the link you want to save
- When the option menu appears, choose "Download link file" or "Download link file as"
- Choose the location on your computer where you would like to save the file. Your computer will start the download once you have selected a location.
- Open Adobe Reader 11 or higher
- Go to the location where you saved the file
- Select the PDF file
- Select "Open"
- Use the step-by-step instructions below to help you complete your application form
- Download, complete, and save the Project Application Form (PDF) to your computer
- Select the 'Check for Errors' button in the upper right hand corner of the form after you complete each page and before you submit the application
- Attach the required documents to your form and submit the form
Contact the program if you need help to complete or submit your application.
Annex A: How to complete the application form
Agriculture and Agri-Food Canada (AAFC) will use the information you provide in this section to establish your organization's identity.
- Organization type
- Please select one of the 4 options. See Section 1.1 of the Applicant guide to determine if you are eligible to apply under this program.
- Legal name of Organization
- Your organization's legal name, as it appears in legal documents such as Articles of Incorporation, Certificate of Incorporation, Letters patent, etc.
- Operating as (if used)
- Enter the name under which your organization operates, only if that name is different from its Legal Name.
- Organization's website
- Enter the website address for your organization (starting with the www. prefix)
- Canada Revenue Agency (CRA) business number
A CRA business number is a 9-digit number that gives each registered business its own unique identifier. Visit CRA to register for a business number.
If you do not have a CRA Business Number enter 9 zero's (that is, 000000000).
Note: If you are successful in this application process, AAFC can only accept a federal Business Number for setting-up vendor accounts. Provincial business numbers are not accepted.
- Primary contact
- Enter the contact information of the person in your organization who is responsible for responding to inquiries regarding this application. Please include their position title within your organization.
- Mailing address
- Provide the complete address of your organization's headquarters.
- Primary project location
- The location where the project will take place other than your organization's headquarters, if applicable.
If you have multiple project locations, the primary location is the one with activities associated to the largest portion of the budget.
- Organizational capacity
- AAFC will use the information you provide in this section to understand more about your organization and to assess your ability to carry out this project.
- Has your organization been in operation for at least 2 years as a legal entity?
- Check the appropriate box. Please note that to be eligible to the program, an organization must have been incorporated and in operation for at least 2 years.
- How many employees work for your organization?
- Include the number of all full-time and part-time employees on your organization's payroll. Do not include contractors or volunteers.
- Describe your organization or Indigenous group including, but not limited to, your mandate, your partners, the services you currently provide, the number of clients you currently serve, as well as when your organization was established. Please provide your incorporation date, if applicable. (maximum 5,000 characters)
- This section should describe your organization by addressing the following items:
- The organization's mandate and priorities
- A brief history of the organization
- The year the organization was established and incorporated (if applicable)
- Any significant changes in the past 2 years (for example, a significant increase/decrease of staff, changes to executive leadership, including the board of directors, a change in mandate)
- What services your organization offers
- Who your target clientele is (such as a general description of the individuals or groups served, the number of people currently served by the organization, the quantities of food that you currently produce/distribute, etc.)
- Who your current partners are and what your current partnerships consist of
- Describe your staffing situation, including the number of paid employees versus volunteers and how you address attrition
- Any other details you feel would be pertinent to the proposed project
- Do you currently own the land and/or building on which you are installing the requested infrastructure? If not, you must provide a permission letter from the owner of the building/property indicating permission to carry out the project.
- If you select "no", the permission letter you provide with your application must include the following information:
- Explicit permission to carry out the project (including any installation of requested infrastructure)
- The duration of the lease
- If not leased or owned, provide proof of long-term commitment for use of the land/space
If the infrastructure is being installed in multiple locations, you must provide permission letters from each owner.
AAFC will use the information in this section, to complete a full assessment of your project.
Provide a short, descriptive project title that summarizes the project you are proposing. Avoid using the name of the infrastructure being requested.
Provide a brief description of the 2 (or more) new food system components being implemented in your local food system through the purchase of the requested infrastructure.
Complete the sentence: The objective of this project is to add (list new food system components) to our local food system through the purchase of (list key requested infrastructure), in order to (describe objective). (maximum 500 characters)
Your description should detail the following:
- What 2 (or more) components of the food system are being implemented?
- What infrastructure are you requesting?
- How will your project impact your community?
Sample Project Descriptions
"The objective of this project is to add food production and food processing to our local food system through the purchase of garden beds, gardening and composting equipment, greenhouse, irrigation system, canning and smoking equipment, storage space, stove, and a walk-in refrigerator, in order to grow, transform and store food for distribution to those in need within the community."
"The objective of this project is to add food production, processing and consumption to our local food system through the purchase of fishing equipment, implementation of a food forest, butchering and dehydration equipment, building a root cellar, as well as dining infrastructure for community feasts in order to reclaim food sovereignty, share traditional methods of food production and create events for community elders to impart traditional knowledge with community members."
Which of the following groups will directly benefit from the intent of this project's activities
Select each group that will directly benefit from increased access to healthy, nutritious and local foods as a result of this proposed project.
AAFC must comply with the Impact Assessment Act (IAA). If a proposal is in relation to a "project" on federal land, then the IAA might apply. To help AAFC make this determination, answer these questions to the best of your ability. AAFC staff will follow-up during the application assessment, as required.
Under the IAA, a "project" is a physical activity (for example, construction, operation, installation, maintenance, decommissioning, demolition) carried out in relation to a human-made structure with a fixed location (physical work). Examples of projects include: building construction or demolition, excavation of a pond, installation of a permanent irrigation system, decommissioning of tile drainage operations, or any other activity related to a permanent human-made work. Proposals that are not projects include: administrative or marketing activities, workshops, training or hiring staff; installation of temporary or portable systems, or any other activity not related to a physical work.
Under the IAA, "federal lands" means:
- lands that belong to Her Majesty in right of Canada, or that Her Majesty in right of Canada has the power to dispose of, and all waters on and airspace above those lands, other than lands under the administration and control of the Commissioner of Yukon, the Northwest Territories or Nunavut;
- the following lands and areas:
- the internal waters of Canada, in any area of the sea not within a province
- the territorial sea of Canada, in any area of the sea not within a province
- the exclusive economic zone of Canada, and
- the continental shelf of Canada; and
- reserves, surrendered lands and any other lands that are set apart for the use and benefit of a band and that are subject to the Indian Act, and all waters on and airspace above those reserves or lands.
Question A asks if the proposal relates to a "project"? Use the description above to answer.
Question B asks if the proposal is on federal land?
If the answer is 'Federal' you are also asked to provide:
- a brief description of land type (for example: crown land, or reserve land); and
- the legal land description (for example: GPS coordinates), ownership parcel, reserve name, or other applicable address of the physical location of where the project is taking place.
If you are unsure about the answers to A or B, AAFC can provide assistance.
If the answer to question A is "Yes" and the answer to question B is "Federal", this implies the proposal is related to a "project" and is taking place on federal land, further assessment is likely required by AAFC under the IAA. AAFC will get in touch when necessary.
If the following answers are provided, it is likely the proposal does not require further assessment:
- the proposal is not related to a "project"
- the proposal is related to a "project", but is not taking place on federal land
No matter the responses to questions A and B, this section also asks you to indicate acknowledgment of your responsibility to ensure that you are in compliance with all local, provincial/territorial and federal environmental laws and regulations. This includes obtaining any permits, or approvals before any project construction begins. You acknowledge that this project is not in contravention of any local, provincial/territorial and/or federal environmental laws or regulations.
Project data collection
AAFC is committed to the fair and transparent distribution of program funds. The questions in this section will be used for reporting purposes only; answers will not directly affect the outcome of your project's assessment.
The North American Industry Classification System (NAICS)
NAICS is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. For more information, visit the Statistics Canada website.
AAFC has selected the NAICS identifiers that best suit this program for reporting purposes. To simplify the selection process, the codes are sorted into the following categories:
- Aboriginal public administration
- Civic and social organizations
- Community care facilities for the elderly
- Community food and housing, and emergency and other relief services
- Individual and family services
- Nursing care facilities
- Other residential care facilities
- Residential developmental handicap, mental health and substance abuse facilities
- Social advocacy organizations
Not all projects will fit perfectly into one identifier; if this is the case for your project, select the identifier that that best defines the overall intent of your project, or the identifier that best defines the activity with the highest dollar value.
AAFC is committed to enhancing the vitality of official language minority communities, supporting and assisting their development, and promoting the full recognition and use of both English and French in Canadian society.
Please note that answering "no" to the following questions will not influence the outcome of your application; however, AAFC will validate and discuss this information with you to determine if linguistic commitments should be included in agreements.
If approved, would your project activities reach an audience of BOTH English- speaking and French-speaking individuals or groups?
Official language minority communities consist of Francophones outside Quebec and Anglophones in Quebec. These communities are often represented by provincial and regional organizations.
If approved, would your project activities specifically target an official language minority community (French-speaking people outside Quebec or English- speaking people in Quebec)?
When it is determined that projects under this program involve activities related to the development and transfer of knowledge and may have an impact on official language minority communities or promote the use of English and French, AAFC will include appropriate linguistic commitments in agreements with your organization and ensure that additional expenses incurred as a result of these commitments are considered eligible for contribution funding.
Activities can include, but are not limited to:
- Project web pages and/or project social media account(s) produced and maintained in both official languages
- Project materials offered in both official languages (brochures, kits, handouts, newsletters, reports, etc.)
- Project-related advertisement in official language minority communities media (newspapers, radio, social media)
- Bilingual coordinator or other contractor hired to help deliver project-related activities in both official languages (for example, master of ceremony for a project event, workshop facilitator or simultaneous translator)
- Distribution of invitations in both official languages
If funded, your organization may be required to publicly acknowledge AAFC's support for the project. In these cases, the department may request that such acknowledgments include text in both official languages.
In addition to the application form, the following documents are required as part of a complete application package:
|Document name||Document description|
|Confirmation of legal entity/not-for-profit status
Note: Ensure the most recent/up to date documents are provided.
Documents must be issued and filed, respectively, by or with a provincial, territorial or federal government, or an Indigenous Band Council, documenting the Applicant's status as a legal entity, such as:
|Table of Metrics||Applicants will be required to provide metrics on current and projected data|
|Letters of Financial Support||
Letters outlining confirmed financial support (for example, cash or in-kind), from all contributors (such as professionals, tradespeople, etc.), other than the Applicant, and partners (such as not-for-profits, governments, industry) must be provided.
Letters must outline the contribution to the project by detailing:
Note: Letters outlining pending support from other governments may be accepted; however, only confirmed contributions may be included in the budget tab of the application form.
|Project Engagement Letters||Project Engagement Letters outline the non-financial support of community members and organizations.|
|Permission letter from the owner of the building/property||
If you do not own the building and/or land where the infrastructure will be installed, you must provide a permission letter from the owner. This letter must include:
Note: If the infrastructure is being installed in multiple locations, you must provide permission letters from each owner.
|Quotes and/or estimates||
For all items valued at more than $5,000, quotes by third party suppliers/service providers must be provided. Quotes should:
Local food system
AAFC will use the information in this section, to complete a full assessment of your current situation, your project and your long-term plan in regards to your local food system.
Current State: Describe how you currently address food insecurity for at-risk populations within your community. (maximum 2,500 characters)
Provide detail on what actions, food services or projects that are aimed at reducing food insecurity for at-risk populations are currently offered in your community.
Short-term plan (within the grant period): How will the requested infrastructure increase your ability to address food insecurity within your community? (maximum 2,500 characters)
Describe in detail how this project will augment your ability to address food insecurity in your community. Describe how the infrastructure will benefit identified at-risk groups and provide estimates of increased food production, processing, delivery and/or number of clients served following implementation of the project.
Long-term plan (beyond the grant period): How will your food system address food insecurity in your community in the long term? (maximum 2,500 characters)
Describe how you plan to further address food insecurity in your community following implementation of the project and in the long-term. Provide a list of projects aimed at reducing food insecurity and describe how they will be integrated into your local food system in the future.
Food system components
Note: Different components of the local food system can be provided through partnerships.
Current State: Describe which food system components, if any, are already in place within your community? (maximum 5,000 characters)
While referring to section 1.2 of the Applicant guide, provide detail on any existing food system components already present in your community and describe how they interact with each other.
Short-term plan (within the grant period): Describe which two new food system components you are adding to your local food system with the requested infrastructure?(maximum 5,000 characters)
While referring to section 1.2 of the Applicant guide, provide detail on which new food system components will be created by this project as well as any components that will be enhanced. How will they integrate with each other and with existing food system components (if any)?
Long-term plan (beyond the grant period): Moving forward, how do you plan on completing your local food system? (maximum 5,000 characters)
While referring to section 1.2 of the Applicant guide, describe your plans to strengthen and complete your local food system. Describe which components of a food system are still missing and how you would develop and integrate them within your local food system?
- Profits are defined as any revenues remaining after settling all expenses needed to sustain an activity
- Revenues are defined as the total income produced by a given source
Current state: If your current food system is generating revenues, describe how this occurs and how revenues are used? (maximum 2,500 characters)
Describe whether any components of your current food system generate revenues and how those revenues are used. Provide details on reinvestments of those funds and if any become profit.
Short-term plan (within the grant period): How do you plan to generate revenues and how will you reinvest them back into the food system? (maximum 2,500 characters)
Describe whether any of the new food system components will generate revenues and how those funds will be reinvested into your local food system. No profits can be generated from AAFC-funded infrastructure, all revenues must be reinvested into the strengthening and sustainability of your local food system.
Long-term plan (beyond the grant period): How do you plan to maintain/increase the generation of revenues and how will you reinvest them back into the food system in the long term? (maximum 2,500 characters)
Describe how you plan on ensuring sustainable revenue sources to maintain your local food system. Provide details on maintaining current revenue sources, finding new revenue sources and addressing attrition of existing sources. Describe how these revenues will be reinvested into your local food system.
Note: A successful food system requires multiple partnerships and engagement from the private sector, academia, other organizations and communities.
Current state: Which partners/stakeholders, if any, are engaged in your current food system? Please describe. (maximum 2,500 characters)
List any partners or stakeholders currently participating in your local food system and describe which activities they are engaged in as they relate to the local food system.
Short-term plan (within the grant period): Detail the existing and new partnerships necessary to implement the proposed food system components, and how the partners will be involved. (maximum 2,500 characters)
Describe how your current or new partnerships will help you implement the food system components proposed in this project. Detail who they are and what their involvement in implementing the project will be.
Long-term plan (beyond the grant period): How do you plan to ensure an appropriate level of partner/stakeholder engagement in your food system in the long term? How will you identify new potential partners/stakeholders and address any loss of engagement? (maximum 2,500 characters)
Thinking ahead, describe how you will maintain the partnerships necessary to continue strengthening your local food system. Provide detail on how you plan to identify new partners and/or replace partners that decide to stop participating in your local food system.
Examples of community engagement: Elders, professionals, tradespeople, volunteers.
Current state: How are community members participating in your current food system? (maximum 2,500 characters)
Describe how community members currently participate in your local food system. They can be involved in more than one food system component and do not have to volunteer specifically with your organization.
Short-term plan (within the grant period): How will you engage community members in supporting the creation, expansion and/or completion of the food system? (maximum 2,500 characters)
Describe how community members will help you with the implementation of the food system components identified in this project, and how they will support you in running your local food system.
Long-term plan (beyond the grant period): How will you maintain involvement of community members in the food system and address any loss of engagement? (maximum 2,500 characters)
Thinking ahead, describe how you will maintain the community engagement necessary to continue strengthening your local food system. Provide detail on how you plan to identify and/or recruit new community members as time goes on.
Education and training
Examples of education and training: Sharing community expertise, farming practices, traditional Indigenous gathering, farming and production practices, food literacy, school involvement
Current state: Which educational/training elements, if any, are included in your current food system? (maximum 2,500 characters)
List any educational or training elements related to your food system that are currently being offered within your community and describe their objectives.
Short-term plan (within the grant period): Which educational/training elements, if any, will be included in your food system project ? (maximum 2,500 characters)
Describe the educational or training elements (if any) that will be implemented as part of this project and how they will further strengthen your food system.
Long-term plan (beyond the grant period): How will you build/expand educational/training elements into your food system? (maximum 2,500 characters)
Thinking ahead, identify any missing educational/training elements, and how you plan to implement and integrate them into your local food system.
Food loss and food waste
Examples of food loss and food waste: Food transformation, composting, community education
Current state: Are you currently addressing food loss and food waste within your community? If so, how? (maximum 2,500 characters)
Describe any food loss or food waste reduction activities currently being carried out within your community.
Short-term plan (within the grant period): How will you address food loss and food waste in the proposed project, if applicable? (maximum 2,500 characters)
Explain whether any food system components being implemented as part of this project will address food loss and food waste.
Long-term plan (beyond the grant period): What additional/complementary methods, if any, will you implement to address food loss and food waste in your food system? (maximum 2,500 characters)
Describe how you plan to implement food loss and food waste reduction methods into your local food system in the future. Identify any potential food loss and food waste reduction initiatives, and how you plan on implementing and integrating them into your local food system.
Examples of green practices: Holistic or permaculture approach, green energy, eco-friendly appliances, transportation
Current state: Which, if any, green practices are utilized in your current community's food system? (maximum 2,500 characters)
Describe any green practices currently in place within your local food system. Provide examples and descriptions for each.
Short-term plan (within the grant period): How will the proposed project bring additional green practices to your community's food system, if applicable? (maximum 2,500 characters)
Describe any green practices that will be implemented as part of the new local food system components in this project.
Long-term plan (beyond the grant period): Which additional green practices will you build into your community's food system? (maximum 2,500 characters)
Describe how will you address the missing green practices and identify any additional activities that could be implemented in the future and how they would be integrated into your local food system.
Create a new entry for each project cost.
A quote from a third-party supplier, issued no earlier than January 15, 2022, must be submitted for every cost item valued at more than $5,000. Ensure the quoted amounts (exclusive of taxes) are used when filling out the budget.
Only include eligible costs in the budget, regardless of the funding source. If contributions are towards ineligible items, they may be mentioned in the overall project description but not included in the budget.
Name of cost item
Provide a short name of the cost item. To add a cost item, select the + symbol. To delete a cost item, simply select the - symbol.
Provide a short description of the cost item that accurately reflects the activities and results of the project. List all items that your organization wishes to purchase under each Cost Item.
Select one of two cost categories, either 'Capital Assets' or 'Other Direct Project Costs'.
Select one infrastructure type from the list provided. Refer to section 1.3 of the Applicant guide for more information.
Sources of funding
The cost share will be a maximum of 75% from AAFC and a minimum of 25% from the applicant and/or partner contributions. Please refer to section 1.4 of the Applicant guide for information on cost sharing, sources of funding, and government funding stacking limits.
Provide the amount of funding needed from AAFC in the 'Requested Funding from AAFC' cells.
Remaining Other Sources of Funding not yet allocated below
List each source of funding from this projects' partners, whether from the applicant, a non-governmental organization, or a government (refer to section 1.4 of the Applicant guide for the complete list). Also include any contributions you, the applicant organization, are making to this project. For additional sources, select the + symbol. To delete a cost item, select the − symbol.
This section will auto populate from the data entered in other sections.
Unpaid debts to the Government of Canada
The recipient of AAFC funds must declare any amounts owing to the Government of Canada. Any amounts due to the recipient under AAFC programs may be set off against any such amounts owing to the Government of Canada under any agreement or any legislation with the Government of Canada.
The Applicant must ensure that a person lobbying on behalf of the Applicant is registered and in compliance with the Lobbying Act.
More information on the obligations in the Lobbying Act can be found on the website of the Office of the Commissioner of Lobbying.
Conflict of interest
Current or former public servants or public office holders are required to avoid conflict of interest situations while employed by the federal government, and for a period of time following their service. The Applicant acknowledges that any individuals who are subject to the provisions of the Conflict of Interest Act, the Values and Ethics Code for the Public Sector, the Conflict of Interest Code for Members of the House of Commons, any applicable federal values and ethics code or any applicable federal policy on conflict of interest and post-employment shall not derive any direct benefit resulting from this application unless the provision or receipt of such benefit is permitted in such legislation, policy or codes.
Consent for Use, Disclosure and Copyright
Personal information will be treated and disclosed in accordance with the Privacy Act. You have the right to access your personal information held by Agriculture and Agri-Food Canada and to request changes to incorrect personal information by contacting the AAFC Access to Information and Privacy Director at firstname.lastname@example.org.
Business information will be disclosed only in accordance with the provisions of the Access to Information Act.
For information about the Privacy Act and the Access to Information Act, visit Privacy Act and Access to Information Act. For more information about these acts, please contact the Access to Information and Privacy Director at email@example.com.
AAFC may disclose, reproduce and distribute any part of or the whole of the documentation provided in or with the application form, within AAFC and to its authorized third parties, including other Government Departments, for purposes consistent with the receipt, assessment and subsequent treatment of the application.
It is recommended that you select the 'Check for Errors' button in the upper right hand corner of the form after you complete each page and before you submit the application.
Select the required checkboxes to confirm that:
- you have read and understood the Applicant guide
- the submission of this project application form creates no obligation on the part of AAFC to provide funding for your proposed project
- the information you provided is true, complete and accurate
- you are duly authorized to act on the Applicant's behalf
Enter the contact information for your Project's Authorized Representative. Enter their:
- first name, last name and position title (for example, Owner, Co-owner, CEO, Board Member)
- email address in the following format: firstname.lastname@example.org (you must verify the email address)
- 10-digit primary phone number
- maximum 5-digit primary phone extension number if applicable
Note: The email address(es) you provide will be used for notification purposes to acknowledge receipt of the Project Application Form by AAFC.
Once you have completed your application form and all the additional documents, please submit your project application.
If you need technical help to submit your application, or at any time during the application process, select the information icon () located throughout the project application form.
Annex B: Table of Metrics
- Provide the value added of the proposed project (a before and an after picture)
- Provide the current data and expected results of the project in the table below
- Use as many of the measurement metrics as applicable to the project
- Please pick the unit/timeframe of each data from the drop-down menu
|Before the project (current)
(amount of) or
(amount of per:
|After project completion (expected)
(amount of) or
(amount of per: day/week/month/year)
|Volume of cold storage|
|Weight of food produced/distributed|
|Dollar value of food produced/distributed|
|Length of growing season|
|Number of meals prepared/served|
|Number of communities served|
|Number of clients served|
|Number of food literacy programs/cooking classes offered|
|Frequency of service|
|Hours of operation|
|Other, please specify:|