Note: This Class of Record replaces AAFC 1010, AAC 1055, AAC 1060, AAC 1065, AAC 2150, AAC 2050, AAC 2060
Description: This describes the class of records held by AAFC for substantially similar grant and contribution programming delivered to producers and food processors across Canada.
This includes records related to Agriculture and Agri food Canada’s programs and activities that establish, administer, and operate program oversight, accounting systems, financial oversight, control and planning, project submissions and project reporting, grants, contributions and transfer payments, financial risk (credit, liquidity, market, operational and legal risks) management. It may include records related to banking, budgeting, cost recoveries, goods and services tax, duties and tariffs, taxes, resource allocations, liability and revenue control, allotments and transfers, allowances, and accounting standards and methods. It may also include documentation related to institutional automated fiscal management systems and, where applicable, liaison with other federal government financial agencies (for distribution of AGR1 Tax forms, for example); and, finally, may also include records related to project management, self-identification, adaptive technologies, barriers identification, and equity initiatives.
Document Types: Documents related to program development, launch and implementation; and project applications, assessments, and management, which include:
- Application forms
- Project summary forms
- Project plans
- Financial statements,
- Summaries, or reports
- Correspondence and communications
- Copies of internal audit reports and risk assessments
- Terms and conditions relating to eligibility, contributions, and benefits
- Contribution agreements
- Invoices
- Vouchers
- Financial management reports and statistics
- Cheques
- Accounting codes
- Receipts and cash receipt journals
- Audit and compliance reviews (internal and/or those undertaken by Agents of Parliament and other central agencies)
- Fiscal year reports, including financial and performance
- Contact records
- Signing authority documentation (such as designation of legal authority forms)
- Direct deposit applications
- Statements of account
- Taxation bulletins
- Purchase orders
- Commitment reports
- Grant management files
- Contribution case files
- Financial risk management policies, procedures, controls and contingency plans.
Disclosure Summaries:
- Programs under this CoR that issue a taxable benefit will disclose information to the CRA for tax purposes.
- Programs under this CoR that issue cheques to recipients may disclose information to Public Services and Procurement Canada (PSPC)
- Some information for programs under this CoRis subject to proactive publication requirements under Part II of the Access to Information Act
Formats: These programs, predominantly, collect and retain electronic records.
Record Number: PRN 222