Agricultural Clean Technology Program - Adoption Stream: Step 5. Complete the application and apply

Step 1. What this program offers
Step 2. Eligibility
Step 3. Before you apply
Step 4. How to apply
Step 5. Complete the application and apply
Step 6. After you apply
Contact information

Step 5. Complete the application and apply

Complete each section of the application form.

Note: Agriculture and Agri-Food Canada (AAFC) uses the information you give in the application form to determine if your project is eligible.

Annex A: Tips to help you complete the application form

Identifying mandatory fields

Mandatory fields appear in a red box on the form. Mandatory fields show the information that you must include in your application. To view the form with the mandatory fields:

Select the Edit tab
Click Preferences and select the Forms category
Check the box under Highlight Color Show border hover color for fields
Click on OK

Filling in the application form

The application form provides a number of features to enable you to quickly and efficiently complete your application.

Cut, copy and paste

You can copy and paste text from other files into the application form. You can also cut or copy and paste from one field to another within the form.

Conditional fields

Some sections of the application form appear only as required. For example, if you answer Yes to any of the questions in the Declarations tab, a detailed section relating to that question will appear for you to add more information. If you answer No to the questions, the details sections remain hidden.

Text fields with large character limits

Some text fields allow you to enter more information than can be displayed in the space allocated. When you exceed the space allocated, a scroll bar appears to allow you to navigate through your text. Once you navigate out of the field, the scroll bar disappears and you see a sign in the lower right hand corner of the field. Click back in the field or on the to display the scroll bar again.

Automatic formatting

Numeric and date fields in the form have their formats set automatically. When you select a date field, a drop down arrow will appear on the right hand side of the field that allows you to access a calendar to aid in the selection of your dates. Numeric fields will only accept number input. When you select either a number or date it will automatically display in the proper format once you exit the field.

Annex B: How to complete the application form

A. Applicant information

In the Legal name of your Organization field, enter your organization's legal name, as it appears in legal documents such as letters of incorporation or registration documents.
In the Operating as field, enter the name under which your organization operates, if that name is different from its legal name, for example, if any other organization name is used on any invoices or documents, including abbreviations.
Note: You can enter more than one operating name if required. Use commas to separate the names.
In the CRA Business Number field, enter your organization's business number. A Canada Revenue Agency (CRA) business number is a 9-digit number that gives each registered business its own unique identifier. For more information on obtaining a CRA business number, visit the CRA business number web page.
If you don't have a CRA Business Number, or don't wish to share it at this time, enter 9 zero's (for example 000000000).

Note: If you are an individual, the CRA Business Number is optional. Please don't include your SIN number in this field or anywhere in this application or supporting documents.
In the Organization's website field, enter your organization's website address (URL) if applicable.
Select one of the eligible Organization Types by clicking next to the box that best describes your organization.
Select Yes or No to answer the question "Are you a Canadian legal entity capable of entering into a binding agreement with AAFC?"
If the organization is over 50% owned by one or more of the under-represented groups, select the groups as appropriate. If you select any under-represented groups, you must also select the attestation box. Underrepresented groups include:

Indigenous

Individuals who are:

Registered on a band list.
Registered status under the Indian Act living both on or off reserves.
Part of a First Nation: In Canada, an Indigenous grouping composed of many different nations having their own origin, history and culture, and whose members have called North America home for thousands of years. First Nations include status and non-status Indians.^{Endnote 1}
Métis: In Canada, an Indigenous People whose members are of mixed First Nations and European ancestry, are united by a common origin, history and culture, and are generally accepted by the Métis Nation. Métis are legally recognized Indigenous Peoples in Canada and are rights holders under section 35 of the Constitution Act, 1982. The term "Métis," in its modern meaning as a Nation, is not a catch-all for any mixed Canadians.^{Endnote 1}
Inuit: In Canada, an Indigenous People that inhabits or that traditionally inhabited the northern regions and Arctic coasts of Canada known as Inuit Nunangat, and whose members are united by a common origin, history and culture.^{Endnote 1}

or, Indigenous communities and governments such as:

Band and Tribal councils;
Aggregated Indigenous nations entities (as self-defined by Indigenous groups, could be linked by cultural or linguistic background, geographical area or historical treaty lines);
Nation member communities or member organizations;
National and regional Indigenous organizations; and
Self-governing Indigenous governments.

Persons with disabilities

The Employment Equity Act defines "persons with disabilities" as persons who have a long-term or recurring physical, mental, sensory, psychiatric or learning impairment and who

consider themselves to be disadvantaged in employment by reason of that impairment, or
believe that an employer or potential employer is likely to consider them to be disadvantaged in employment by reason of that impairment,

and includes persons whose functional limitations owing to their impairment have been accommodated in their current job or workplace.

Members of Visible Minorities

The Employment Equity Act defines "members of visible minorities" as persons, other than Aboriginal peoples, who are non-Caucasian in race or non-white in colour.

Women

One of many gender identities. Includes all people who identify as women.

Youth

Individuals aged 35 and under.

2SLGBTQI+

Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, and other people who identify as part of sexual and gender diverse communities who use additional terminologies.^{Footnote 2}

Not applicable

Use this selection if the question is not relevant to your organization.

B. Primary contact information

Enter the contact information of the person in your organization who is responsible for responding to inquiries regarding this application. Enter their:
1. First Name, Last Name, and Position Title (for example, Owner, Co-owner, CEO, Board Member, etc. )
2. 10-digit Phone number.
3. Maximum 5-digit Extension number for Primary and Alternate phones, if applicable.
4. Email Address in the following format: username@domain.com. You must verify the email address.
5. Enter Mailing address with the street number, street name or the P.O. Box.
6. In the City field, enter the city where the primary contact resides.
7. Select the Province or Territory in which the applicant is located from the Province/Territory drop down list.
8. In the Postal Code field, enter the applicant’s postal code in the following format: A9A 9A9.
9. Select the Language of Correspondence (English or French) for your organization’s Primary Contact.

C. Project contact information

Enter the contact information of the person in your organization who is responsible for the project.
Check the Same as Primary Contact checkbox if project contact is the same as the primary contact.
If the Project Contact is not the same as the Primary Contact, enter their:
1. First Name, Last Name, and Position Title (for example, Owner, Co-owner, CEO, Board Member, etc. )
2. 10-digit Phone number.
3. Maximum 5-digit Extension number for Primary and Alternate phones, if applicable.
4. Email Address in the following format: username@domain.com. You must verify the email address.
5. Enter Mailing address with the street number, street name or the P.O. Box.
6. In the City field, enter the city where the project contact resides.
7. Select the Province or Territory in which the project contact is located from the Province/Territory drop down list.
8. In the Postal Code field, enter the project contact’s postal code in the following format: A9A 9A9.
9. Select the Language of Correspondence (English or French) for your organization’s Project Contact.
Select the check box if the Project Contact is an organization or individual separate from the Primary Contact’s organization, and the Primary Contact confirms that AAFC is allowed to discuss project details with the listed Project Contact.

D. Applicant details

Indicate the agricultural sub-sector that best applies to the project using the drop-down menu to select the category that best describes the applicant. If you select ‘Other’, please describe in the box below.
Please select Yes or No, to show if your organization is considered a farm. This question is only for tax purposes. Provide details relating to the operations of the applicant, in the field “Please provide details regarding your operations including (as applicable): size/acreage, number of livestock, types of products/crops produced, annual production amount, years of operation”.
Note: This field has a maximum of 5,000 characters.
Enter a numeric value for the Number of employees in the Organization who are full-time and part-time employees (do not include contractors).
Enter a numeric value for each of the subsections after “What is your business operation’s most recent:”
1. Revenues
2. Net income
3. Total Retained Earnings and Shareholder’s Equity
If your organization has received AAFC funding previously provide details such as which program and details about the project such as the year and the amount of funding that was received.
Note: This field has a maximum of 2,000 characters.
To answer the question “Have you applied to ACT-A in the past?” select either Yes or No. If yes, enter the project number that starts with ACT-A-xxxx or ACT-A-Bxxxx. If you did not receive a project number, please select the box “I did not receive a project number”.

E. Applicant Data

The Project Data collection questions will be used for reporting purposes only and won’t directly affect the outcome of your project’s assessment.

North American Industry Classification System (NAICS) is an industry classification system developed by the statistical agencies of Canada, Mexico and the United States. Use the North American Industry Classification System (Statistics Canada) to identify the 4-digit NAICS industry code that best applies to your project or to the industry your project represents.

F. Project Location

Check the Same as Primary Contact checkbox if the project address is the same as the primary contact mailing address.
If the project address is not the same as the primary contact address, enter the:
1. Mailing address with the street number, street name or the P.O. Box.
2. In the City field, enter the city where the project will take place.
3. From the Province/Territory drop down menu, select the Province or Territory in which the project will take place.
4. In the Postal Code field, enter the applicant’s postal code in the following format: A9A 9A9.
5. If applicable, enter the province/territory where the second project location will take place.

G. Project Information

In this section you’ll provide information about the project to be considered for funding.

In the Project Title field, enter a title for the project to be considered for funding. Note: This field has a maximum of 100 characters.
Under the Project Focus, select one (1) box from the listing which most applies to your project. You must select only ONE (1) from the eighteen (18) selections.

Note: If you select “Other/Not in the above list” please specify the focus of your project.

H. Project Description

Provide specific information about your project based on questions in each field. Refer to Step 2 – Eligibility and Eligible Activities section for more details on eligible activities and costs. Project description should be succinct and clear.

I. Greenhouse Gas Emissions Reductions

In this section, you’ll provide information about the greenhouse gas emission reductions you are targeting to achieve with the implementation of the project. Please refer to the examples provided for more details and only include reductions to your farm or facility. Do not include upstream and downstream inputs such as the manufacturing of equipment.

For each category, if you selected “My project does not involve a change in xxxxx” move to the next question.
If your project does result in a change, enter the numeric value of your Baseline (current) usage. Using the drop-down menu, show the unit of measure. For the Target box, enter the numeric value of the amount that will be used once the project is fully implemented. Note, if the technology you are implementing is currently not in place, you would put “0” as the Baseline.
The “Reduction in Greenhouse Gas or Fertilizer” will automatically be calculated using emissions factors provided by Environment and Climate Change Canada as it relates to the fuel type for Canada. Please note this is an estimate applied consistently across all applications to the program.
If none of the fuels listed relate to your project or if you have an additional fuel reduction or increase not mentioned in the list, add the fuel type under “Other GHG reductions”. Once submitted, the program will look further into the fuel type to provide a calculation of GHG reductions.
Other Environmental Benefits - Describe any other benefits to the environment that are expected to result from the project.

J. Work Plan and Cost Details

Select either Yes or No to confirm if you have started any work or made any purchases towards the project.
If you selected Yes, select either Yes or No to confirm if you have incurred any costs related to the project, for example, deposits towards a purchase.
In the Project Start Date field, enter the date the project begins in the following format: YYYY-MM-DD. For example, the date on which you made a deposit towards a purchase for the project.
In the Project End Date field, enter the date the project will finish in the following format: YYYY-MM- DD.

Tip: When you select a date field, a drop down arrow will appear on the right hand side of the field that allows you to access a calendar to aid in the selection of your dates.

K. Eligible Activities and Estimated Costs

In this section, list your proposed eligible activities. For eligible activities see Step 2: Eligible Costs section for eligible and ineligible costs.

Provide a Description of the eligible activities you are seeking funding for.

Note: The AAFC fiscal year is from April 1st to March 31st.

In the column next to the Description of Activity, enter the full cost of the activity, including your cost-share and the funding you are looking for from AAFC.
- Put the costs in the fiscal year when the project activity will take place.
- The table will automatically add the sum of the rows under the Total column.

Repeat step 2 for each additional activity for your project. Add lines as needed. See example below.

**Example: Description of activites**
Number	Description of Activity	2023‑2024	Total
1	Purchase and install a grain dryer (Joe Supplier $300,000) and bucket elevator (Mary Supplier $100,000)	$400,000	$400,000
2	Site preparation: including gravel (Fred Supplier $50,000), concrete ($Jane Supplier $60,000) and electrical connection (Hydro Supplier $50,000)	$160,000	$160,000
Total		$560,000	$560,000

The Total at the bottom right corner displays eligible total project cost of all activities.

L. Financial information

This section provides a high-level overview of your project’s budget.

In the field next to Amount Funded by Applicant, provide the amount you or your organization is going to fund for this project. Normally it should be 60% of the total project cost. Note the costs-share ratios as described in Step 1: Cost-sharing:
1. For-profits 40:60 (Program:Applicant)
2. Under-represented group more than 50% owned 50:50 (Program:Applicant)
If there is any other government funding, provide the amount secured. This value will generally not exceed 75% of total eligible costs.
In the field next to Amount requested from ACT-A program, provide the amount you are asking AAFC to fund towards your project
The table will automatically calculate the Total Project Cost. This number should match the Total in the activities table. See step 4 under ‘Eligible Activities and Estimated Costs’ in the document.

M. Source of Project Funding

Select either Yes or No, for ‘Have you secured the necessary financing for the total project costs per the recipient cost-sharing ratio?’

Your financial contributions must be secured for the program to consider your application.
Select either Yes or No, for ‘Are you seeking sources of funding from other government (federal, provincial/territorial or municipal) programs”. If yes, show the programs and the amount each program will be funding.
For funding which you’ll be providing directly, such as through available cash, loans or lines of credit, list all sources of applicant direct funding and the amount of funding committed.

N. Declaration

Environmental Considerations

To answer to the question “A. Is the proposal a “project” as defined by the Impact Assessment Act (IAA)?” select either Yes, No, or Unsure.
To answer the question “What type of land is the project on?” select either Federal, Private or Other. Definition for Federal Land can be found under the IAA.
Click the box to acknowledge that the applicant’s responsibility to comply with all environmental laws and regulations.

Unpaid Debts to the Government of Canada

To answer the question “Does this applicant have any amounts owing to the Government of Canada” select either Yes or No.
If you select “Yes”, you’ll need to make three additional entries.
- Enter the department/agency for which you are indebted.
- Enter the amount ($) of unpaid debt. It will automatically add the dollar sign before the value.
- Indicate the Agreement/Legislation for which you are indebted.

Lobbying Activities

If you answered Yes to “Are there any paid lobbyists working on the applicant’s behalf?” you must complete the Lobbying Activities section of the application form.

In the Name of Lobbyist field enter the name of the lobbyist working on your behalf.
In answer to the question “Is this Lobbyist?” select either Registered or Not Registered. a. If you selected Registered enter the lobbyist’s registration number in the Registration Number field.
In answer to the question “Is this Lobbyist working on your behalf in compliance with the Act?” select either In compliance or Not in compliance.

Conflicts of Interest

Please make sure you read the section on Conflicts of Interest.
If you’re a current or former public servant or public office holder you can contact your current or former department’s Values and Ethics unit to ensure compliance with any applicable federal values and ethics code or any applicable federal policy on conflict of interest and post-employment.

Consent for Use, Disclosure and Copyright

Select the “I acknowledge that by submitting this application form I agree to the following:” checkbox to confirm you permit AAFC to use your information provided in the application for the intended purposes.

Copyright permission

Please make sure you read the section on Copyright permission.
If you have any questions, please contact the program at aafc.act-a-tpa-a.aac@agr.gc.ca.

O. Submission

Check the “I declare that the information provided…” checkbox to confirm that the information provided is true, complete and accurate.
If you have an Authorized Representative who will be in contact with the program regarding your project, enter the contact information for your Project’s Authorized Representative. Enter their:
1. First Name, Last Name and Position Title (for example, Owner, Co-owner, CEO, Board Member).
2. Email Address in the following format: username@domain.co. You must verify the email address.
3. 10-digit Primary Phone number. Maximum 5-digit Primary Phone Extension number if applicable.
Select the “I have attached Proof of Financing as described in Financial Information section”. Your application cannot be considered without proof of financing.
Digitally sign and date the form if you have electronic-signature capacity.
If you cannot digitally sign, please sign and attach the Authorized Representative Form and click the box “I have completed and attached the Authorized Representative Form”.
Save a final copy of your application form. The submission will fail if the form contains missing information for required fields and/or unbalanced values.
Submit your completed form to aafc.act-a-p3-tpa-a-p3.aac@agr.gc.ca .

Annex C: Additional information

Documentation

When you submit your application form, you must attach your:

application form
proof of secured financing
if not e-signed, the Signature of Authorized Representative Form

The assessment of projects won't begin until after intake has closed, which is up to June 22, 2023 at Noon (Eastern Time). If your application is further considered, you'll be provided a project number for future correspondence. As appropriate, additional supporting documents to assess your application must be supplied within 15 business days of the program's request.

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