Step 6. After you apply
After you submit your application, your application is assessed and a notification will be sent to you.
Note: You should not consider an application as submitted to the program until you receive the notification.
1. Your application is assessed
- review and assess your application against the parameters and criteria of the program
- contact you for additional information if needed
- notify you in writing of conditional approval or rejection within 50 business days
2. We'll send you a Participant Information Form
If successful, you'll be notified of conditional approval of the project and will be contacted to complete and submit a Participant Information Form. The Participant Information Form must be completed by the eligible employee. You're responsible for hiring and verifying the eligibility of your employee.
Agriculture and Agri-Food Canada (AAFC) reserves the right to revoke conditionally approved funding commitments if the employee identified on the Participant Information Form does not meet program eligibility criteria or satisfy the conditions of the project's approval.
3. We'll send you a contribution agreement
If successful, you must enter into a contribution agreement with AAFC to receive funding. The contribution agreement outlines the amount of funding that will be provided, as well as your responsibilities and obligations.
4. We'll send you a Financial Claim Form
AAFC will provide Recipients with a Financial Claim Form.
A Financial Claim Form must be completed and certified by an authorized representative of the Recipient. The authorized representative can provide documents and/or information to AAFC on behalf of that Recipient. AAFC may also require Recipients to submit documents detailing the costs being claimed, such as pay logs or paid receipts. Failure to provide supporting documentation may reduce payments made to Recipients. Recipients are advised to retain supporting claim documentation should AAFC request it.
When payments are made
Once you enter into a contribution agreement with AAFC and we receive your completed and documented financial claim, you'll be sent a payment within 30 business days.
Also, AAFC will make payments based on claims submitted for eligible costs incurred and paid by the Recipient in accordance with the terms and conditions of the contribution agreement.
Payments: Projects of less than 6 months
For projects of less than six (6) months, we will issue 100% of funds at the end of the project, when we receive the final reports, Financial Claim Form, and proof of salary and other expenses paid, if requested.
Payments: Projects of 6 to 12 months
For projects of six (6) to twelve (12) months, we will issue upon request 50% of funds after the first half of the project, only upon receipt of the Financial Claim Form (and proof of salary payment to the candidate and paid receipts, if requested). The payment of the last 50% will be issued at the end of the project, upon receipt of the final reports, the Financial Claim Form, and proof of salary payment to the candidate and paid receipts, if requested.
Reports you must provide
If successful, you must complete and submit the required documents and evaluation reports to us at the mid-point and/or at the end of the project.
Our goal is to:
- respond to general inquiries made to the program's phone number or email address before the end of the next business day
- acknowledge receipt of your application within 1 business day
- process your application within 50 business days
- send a payment within 30 business days of receiving a duly completed and documented claim form