Poultry and Egg On-Farm Investment Program: Step 4. How to apply

Step 4. How to apply

The Poultry and Egg On-Farm Investment Program (PEFIP) has a 2-stage application process.

Stage 1. Register with the program

You must register with the program to verify your license information and confirm your maximum funding amount. The Poultry and Egg On-Farm Investment Program Online System (PEFIPOS) is the primary method to register and to submit project applications and claims. If you're unable to access the online system, contact the program to receive and submit the necessary forms and register through alternate formats.

Use the online system (PEFIPOS) to register:

Multiple User profiles can have access to a participant profile to work together on an application or claim.

Create a user profile

To create a user profile:

  1. Go to the online system (PEFIPOS) and click on 'Login or Register'.
  2. Confirm your identity using a 'Sign-In Partner' or by (registering and then) logging into your GCKey.
  3. If this is your first visit to an AAFC online service, register and create an AAFC profile.
  4. Complete the 'PEFIP Registration — Profile Details' form to create the a user profile.

After you receive your authorization email, log back into the system to enter your authorization code to complete the user registration.

Create a participant profile

To create a participant profile:

  1. Go to the online system (PEFIPOS) and login to your user profile.
  2. Select 'Create a New Participant'
  3. Select the 'Participant Type' and complete the 'Create Participant' page.
 
License number needed

You'll need the entity's "license" number(s) to successfully create a new Participant. AAFC has obtained information about producers' share of quota from the provincial marketing boards. This quota information is tracked by "license" numbers. License numbers differ from one province to another. The following tables will help you find the license number for your poultry or egg operation.

License number information by province and sector
  • Chicken - License number information
    Province License Document Name Where to find the license number License number format(s)
    British Columbia License Number
    • Grower License
    • Form BC101 (QPA)
    • QPU (Quota Production Update)

    If unsure, contact the Board office

    		 Up to 4 digit number
    Alberta Producer number or License Number Board office Up to 4 digit number
    Saskatchewan Producer number or License Number
    • Producer License Certificate
    • Online Producer Portal
    		 Up to 3 digit number
    Manitoba License Number Board office 4 letters and 3 numbers (MB-CH-### signify Manitoba, Chicken, license number)
    Ontario Farm Account Number
    • Board office
    • CFO Connects
    • Production schedule
    		 4 digit number
    Quebec Quota number
    • Éleveurs de Volailles du Québec
    • Holding certificate
    • Production guide
    • Production report
    		 1 letter and 6 digits: V##-####
    New Brunswick Identification Number Board office 3 digit number
    Nova Scotia Producer ID
    • Producer license
    • base quota certificate
    • processor/producer marketing reports
    		 Up to 3 digit number
    Prince Edward Island License Number Producer Register/Board office 4 digit numbers
    Newfoundland and Labrador Identification Number Board office 4 digit numbers
  • Eggs - License number information
    Province License Document Name Where to find the license number License number format(s)
    British Columbia Quota License Number Weekly account summary Up to 4-digit number
    Alberta Quota License Number Quota certificate or quota license X###
    Northwest Territories Quota License Number Directly from the General Manager 2012-###
    Saskatchewan Quota Registration Number
    • License issued by board for each flock
    • Egg Board office at request
    		 ###
    Manitoba Registration Number
    • Grade out slip
    • Producer Portal
    • all correspondence from Manitoba Egg Farmers
    		 A### or AB###
    (capital letters only)
    Ontario Quota Number
    • Allotment information
    • Communication from EFO
    • Communication from Graders
    		 #####
    Quebec Quota Number Communications from the Fédération des producteurs d'oeufs du Québec (annual general meeting registration, quota management communications, etc.) QC###
    (capital letters only)
    Newfoundland and Labrador Quota Number Annual "Certificate" ### or ###-1
    New Brunswick Quota License Number
    • Quota certificate
    • Layer permit
    		 Up to 2 digit number
    Nova Scotia Registration Number
    • Quota certificates
    • producer license
    		 ####
    Prince Edward Island Quota License Number
    • Farmer's levy statement
    • Chick Placement Permit
    • Flock Verification Forms
    • SCSC and ACP Ratings and Flock Placement Letters
    		 ##-##
  • Hatching eggs - License number information
    Province License Document Name Where to find the license number License number format(s)
    British Columbia Producer License Annual producer license ### (three digits)
    Alberta Producer ID Number Alberta Hatching Egg Producers server and in individual producer files ## (Up to 2 digits)
    Saskatchewan Producer Number or Quota License Number Annual producer license certificate
    • no letters
    • between 1 and 2 digits
    • may contain pound/hashtag sign
    Manitoba License Number Board office, letter sent to farmer 4 letters and three numbers (MB-BR-### signify Manitoba, Breeder, license number)
    Ontario Hatching Egg Producer Quota ID
    • Canadian Hatching Egg Quality license
    • Market Share Reports
    • Barn license
    • Flock Allocation certificate

    4 digits, no letters: ####
    Quebec Certificate quota number
    • Quota certificate
    • Quota form
    • Starts with letter C, followed by 2 digits, a comma and 3 digits (example: C##,###)
    • 4 letters followed by 2 digits (example: ABCD##)
  • Turkey - License number information
    Province License Document Name Where to find the license number License number format(s)
    British Columbia Referred to as "Grower Number" Grower's license (applied for and issued annually by the Provincial Board) Between 1 to 3 digits
    Alberta Referred to as "Producer Number" Producer License Between 1 and 3 digits (numerical)
    Saskatchewan Referred to as "License Number" Producer's License certificate (received in January) 4 digit number
    Manitoba Referred to as "Producer Registration Number" Contact the Manitoba Turkey Producers, the provincial commodity board for turkey Between 1 to 3 digits
    Ontario Referred to as "License Number" Contact Turkey Farmers of Ontario 3 digit number
    Quebec Quota number
    License number
    • Quota certificate
    • Marketing guide
    • Marketing report
    • 8 characters
    • V##-####
    • The first 2 digits represent the licensee's region
    New Brunswick Referred to as "Producer License #" Contact Turkey Farmers of New Brunswick Between 1 and 3 digits
    Nova Scotia

    The License document name is Control Period 2020.2021

    License 1, License 2 and License 3
    • Producer's license, which is issued by the Board periodically (3 times a year: License 1, License 2 and License 3)
    • Contact Turkey Farmers of Nova Scotia
    		 The letters "NS" followed by 1 to 2 digits
Single license registration

A single license may only be registered with the program once and under one Participant. If a license has already been registered with the program (under one Participant), another applicant seeking to register the same license under a new/additional Participant will get an error message stating the license is already registered in the system. If your license number has already been registered under a Participant and you are seeking to access that Participant profile, please select 'How-to' from the lefthand menu for step by step instructions for accessing an existing Participant profile.

Multiple licenses registration

If you have multiple licenses, including in different sectors and/or provinces, you may register them together under one Participant. Register multiple licenses together to:

  • make it easier for you to manage your project applications
  • allow you to combine your maximum funding amounts from multiple licenses in a single project (conditions and considerations will apply)
Considerations for producers with multiple licenses

Applicants with multiple licenses can register them with the program:

  • altogether under/as 1 Participant
  • individually as separate Participants
  • other configurations (for example, 2 licenses under 1 Participant, a third license registered under another/as its own Participant)

Registering multiple licenses together under one Participant will provide you, in most cases, with the options to:

  • access the maximum funding amounts from all your licenses in a single Project Application to put towards a larger project
  • use the remaining allocation after one project at one location, towards a second project at another location

However, when a project application is approved, a contribution agreement is drafted between AAFC and the Participant that applied, and the Participant will be responsible for all eligible activities and costs in the agreement, including the billing and payment of expenses. In other words, for the project to be eligible for reimbursement:

  • all invoices will need to be billed to the Participant
  • all contracts will need to be entered into with the Participant
  • all proofs of payment will need to show as from the Participant's accounts (See Gather your supporting electronic documents for more details on the document requirements to support project costs)

Applicants with multiple licenses therefore may wish to consider registering each license separately and under its own Participant if:

  • the licensed operations run independently (for example, have separate management or accounting)
  • they are not seeking to combine funds from multiple licenses for a larger or combined project(s) and/or
  • the separate operations will seek to use their maximum funding amounts from their individual license towards their own on-farm investment project(s)

Note: You can combine the maximum funding allocation from licenses from different sectors (chicken, turkey, eggs, and hatching eggs) in one project application.

Example 1
Applicant A registered 3 Ontario licenses under 1 Participant: 2 licenses from the chicken sector and one from the egg sector. The maximum funding amounts from all the licenses could be combined together in a project application for on-farm investments at any one or more of the Ontario operations.

However, you cannot combine the maximum funding allocation from licenses from different provinces (for example, Ontario and Quebec) in one project application. If you hold licenses in more than one province you'll need to submit separate project applications for each province where you hold one or more licenses.

Example 2
Applicant B registered 3 licenses under 1 Participant: 2 licenses from Alberta and 1 from Saskatchewan. The maximum funding amounts from the 2 licenses from Alberta could be combined together in a project application for on-farm investments at either, or both, Alberta operations. A separate project application would be required to access the maximum available funding from the Saskatchewan license for on-farm investments at the Saskatchewan operation.

  1. You'll receive an email notification if you have successfully created the new Participant.

Confirm your maximum funding amount

Once you have created your Participant profile, the PEFIPOS will automatically compare the license details from your Participant profile against its registry to confirm your maximum funding amount. The registry information is provided by the national and provincial organizations who represent the poultry and egg sectors to confirm eligible applicants.

  • If the license information is a match, the registration is considered validated and the Participant Status will show as "Confirmed" on the Participant Dashboard. For each license included in the registration, the maximum funding amount will appear on the Participant Dashboard, in the Participant Licenses table, under the column "Funding Limit Associated to License #." You can then create and submit a project application.
  • If some or all of the license information is not a match, the registration will be incomplete/not yet validated. The Participant Status will show as "Pending License Validation" on the Participant Dashboard.

Incomplete or invalid registrations

For incomplete or invalid registrations (those showing "Pending License Validation"):

  • If you only included 1 license in your Participant profile, the "Funding Limit Associated to License #," which is your maximum funding amount, will show as a blank field in the Participant Licenses table. You can begin drafting a project application but you'll be limited up to Step 3 (the Budget Summary) until the "Pending License Validation" is resolved and your maximum funding amount is identified.
  • If you included more than 1 license in your Participant profile and your Participant Status shows as "Pending License Validation" — it means the details you provided on one or more of your licenses did not match the registry. A Participant Status will only show as "Confirmed" if all the licenses included in the Participant profile have been validated.

    In such cases, the maximum funding amount(s) will only appear under the column "Funding Limit Associated to License #" for the license(s) where the information provided was a match to the registry. The "Funding Limit Associated to License #" will show as a blank field for the license(s) where the details did not match the registry. You can create and submit a project application but you'll only have access to the maximum funding amounts of the licenses that have been validated. Your Participant Status will remain "Pending License Validation" until all license validations have been resolved.

The PEFIPOS will notify program staff when a registration cannot be completed/validated due to "Pending License Validation". The program will contact you, with a target service standard of 2 business days, at the email or phone number provided in the Participant profile, to complete the registration.

Demonstrating consent from other license stakeholders

In cases where:

  • multiple licenses are being registered under one participant
  • the ownership structures of the relevant licenses are not the same (that is, not all licenses are owned by the same sole proprietor, partnership, trust, or corporation)

consent will be required from all other license stakeholders (such as other co-owners, partners, shareholders, members, beneficiaries, etc.) to register the licenses together under one Participant, as part of verifying the registration. In such cases where consent is required from other license stakeholders, the program will follow-up to provide the License Stakeholder Consent Form that must be completed.

The requirement for other license stakeholders' consent does not apply when the licenses are owned by the same sole proprietor or entity (for example, the same partnership owns 2 licenses, one partner may register both licenses together without the requirement of a completed consent form from all other partners).

Stage 2. Complete and submit a project application

You can submit more than one project application over the life of the program, so long as your maximum funding amount has not been exceeded. You can submit one or multiple applications at the same time.

To complete and submit your project application(s):

  1. group your eligible activities in the project application
  2. gather your supporting electronic documents
  3. review our tips to help you submit online
  4. create and submit your project application(s) in the online system (PEFIPOS)

For more information please see complete the application and apply.

 

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