Info Source: Sources of federal government and employee information

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Introduction to Info Source

Info Source describes the programs and activities, and the information holdings related to programs and activities, of government institutions subject to the Access to Information Act to facilitate the right of access. It also provides individuals, including current and former employees of the Government of Canada, with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An index of institutions that are subject to the Access to Information Act and the Privacy Act is available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

Agriculture and Agri-Food Canada’s (AAFC) history goes back to the late 1860s when Jean-Charles Chapais presided over the pre-confederation Bureau of Agriculture until 1868. Although, he was formally appointed by Order in Council as Canada’s first Minister of Agriculture on July 1, 1867, AAFC was formalized in 1868 by an Act for the Organization of the Department of Agriculture. This act was passed by Parliament, followed by the formation of the Experimental Farms System in 1886.

The department has evolved over the years and, today, AAFC has offices and facilities from coast to coast.

AAFC, along with its portfolio partners, report to Parliament and Canadians through the Minister of Agriculture and Agri-Food.

The department submits Departmental Plans and Departmental Results Reports, which are tabled in Parliament by the President of the Treasury Board on behalf of the ministers who preside over the appropriation-dependent departments and agencies identified in Schedules I, I.1 and II of the Financial  Administration Act (FAA). These documents are usually tabled on or before March 31 and referred to committees, which may then report to the House of Commons pursuant to Standing Order 81(7).

AAFC publishes many reports and assessments every year. To learn more readour Departmental Plan.

Responsibilities

AAFC’s mandate is based on the Department of Agriculture and Agri-Food Act (DAAFA) and the Mandate Letter from the Prime Minister.

Under DAAFA the Minister is responsible for:

  • agriculture
  • research related to agriculture
  • products derived from agriculture and
  • the operation of experimental farm stations (unless these responsibilities have been assigned by law to another department, board or agency)

See these links for more information on:

AAFC provides information, research and technology, and policies and programs to help Canada's agriculture, agri-food and agri-based products sector compete in markets at home and abroad, manage risk and embrace innovation.

The activities of the department extend from the farmer to the consumer, from the farm to global markets, through all phases of the sustainable production, processing and marketing of agriculture and agri-food products. In this regard, and in recognition that agriculture is a shared jurisdiction, AAFC works closely with provincial and territorial governments.

To learn more about plans and policies, see these links:

Institutional programs and activities

Agricultural Marketing Programs Act

The Advance Payments Program and the Price Pooling Program are active federal loan-guarantee programs legislated under the authority of the Agricultural Marketing Programs Act (AMPA). Under the Advance Payments Program, the government guarantees the repayment of the cash advances made to crop and livestock producers by third-party administrators for a specified period of time, based on the value of their agricultural product. These cash advances improve producers' cash flow throughout the year, enabling them to meet financial obligations and benefit from the best market conditions. Eligible producers can receive an Advance Payments Program advance of up to $400,000 at a preferential interest rate, with the government paying the interest on the first $100,000. Producers repay their advance plus interest, as their product is sold. Target clients are producers of agricultural products as defined under the AMPA. The Price Pooling Program helps market agricultural products under cooperative plans by guaranteeing an average initial price for products sold by marketing agencies. This enables marketing agencies to secure financing and to issue initial delivery payments to their members. The government guarantee protects agencies against unanticipated declines in the market price of their products that exceed 35%. Target clients are marketing agencies of agricultural products defined under the AMPA.

Agricultural Marketing Programs Act Advance Payments Program Class of Record

Description

Includes records related to the administration to support and document applications made by producer organizations, interest paid to lenders and advances made to producers and payments made to lenders to honour guaranteed loans.

Document types

Applications, assessments, reports, correspondence, agreements, bank statements, accounts statements, Business Risk Management program documents, procedures, policies and legal opinions.

Disclosure
summaries

Under development.

Record number

AAFC 2600

 
Agricultural Marketing Programs Act Advance Payments Program Personal Information Bank

Description

This bank describes information about producers applying under the Advanced Payments Program, and on producers in default under the program. The Advanced Payments Program is delivered by producer organizations acting as Administrators that issue advances to producers from funds secured through financial institutions. The Administrator collects personal information and routinely shares a small portion of the personal information with AAFC. In the event the producer goes into default and AAFC is required to honour the guarantee on the advance, the entire applicant file is transferred to AAFC. Personal information routinely transferred may include name, signature, contact information, date of birth, financial information (such as information on commodities, farm properties, repayment schedule, product sales information and records related to government Business Risk Management programs used as security). Additional information collected in the event of default may include: government issued identification; communications documenting action taken by Administrators to obtain payment (such as comments, phone logs, correspondence); financial information on producers (such as, credit checks, copies of cheques and information regarding other financial advances); financial charges that is, legal and collection fees and cost of judgment); documentation regarding mediation such as judgments against defaults, information pertaining to fraudulent activities (that is, police reports, court orders); bankruptcy or death documentation and financial information on family members (related producers/applicants).

Notes

Administration of the Advanced Payments Program is associated with previous versions of cash advance programs under the Spring Credit Advance Program and the Enhanced Spring Credit Advance Program. Both of these programs have now ended, however, personal information from these 2 programs is used in making administrative decisions about eligibility and participation under the Advanced Payments Program.

Class of individuals

Canadian producers applying under the Advanced Payments Program.

Purpose

Personal information is collected under the authority of section 10 of the AMPA for the purpose of administering the Advanced Payments Program. Personal information is used to administer advances and repayment of loans under the Advanced Payments Program (and previously, the Spring Credit Advance Program and the Enhanced Spring Credit Advance Program). Information may be used to garnish payments received by individuals under several AAFC programs. This activity would be used by the provinces to collect accounts receivable owing to the federal government from producers in default under the Advanced Payments Program.

Consistent uses

Personal Information is disclosed by the Administrators to the Provinces in the event that Business Risk Management participation is used as a security for the Advance Payments Program. If the program participant enters into default, personal information is transferred to AAFC’s Accounts Receivable unit for the purpose of debt recovery. Where a producer applies to the Farm Debt Mediation Service, personal information may be shared with AAFC’s Farm Debt Mediation Service.

Retention and Disposal Standards

Producer applicant files and data are kept for 3 years after repayment of the advance. These files may then be destroyed.

Files with information from organizations delivering the program, related program materials and defaulted files, are retained for 6 years after the fiscal year of the repayment of the advance, the last financial transaction or the last action taken to recover the loan, whichever occurs last. The files are transferred to Library and Archives Canada (LAC) for selective retention.

RDA number

2016/010

Related record
number

AAFC 2600

TBS registration

000897

Bank number

AAFC PPU 140

 

Agricultural Marketing Programs Act Price Pooling Program Class of Record

Description

Includes records related to the admission into a Price Guarantee Agreement with marketing agencies to facilitate the marketing of agricultural products under a cooperative plan. It also includes records used to track the marketing agencies' monthly sales report.

Document types

Application forms, plans, financial statements and monthly sales reports.

Disclosure summaries

Under development.

Record number

AAFC 2610

 
Agricultural Marketing Programs Act Price Pooling Program Personal Information Bank

Description

This bank describes information about applicants under the Price Pooling Program, AMPA. The personal information may include name, contact information, organizational structures, management and organizational process description, financial information including audited financial statements, marketing strategy, historical data on prices received, terms and conditions of guarantee provided.

Class of individuals

Marketing agencies, producer organizations and processors.

Purpose

The personal information is used to determine eligibility of the applicants to this program. Personal information is collected under the authority of the AMPA.

Consistent uses

Information is used to evaluate and ensure adherence to the terms and conditions of the AMPA to ensure compliance to the terms of the price agreement entered into with the marketing agency; and to ensure the validity of claims for loss and to determine the government liability payment. The information is also used for reporting to senior management.

Retention and disposal standards

These files are retained for a minimum of 6 years after the fiscal year of the termination of the agreement of the liability payment. The files are then transferred to LAC for selective retention.

RDA number

2016/010

Related record number

AAFC 2610

TBS registration

004270

Bank number

AAFC PPU 209

 

Business Risk Management

In this section

AAFC has a comprehensive suite of Business Risk Management programs designed to equip producers with the tools and capacity to manage business risks. These programs provide support for income losses, a disaster relief framework, and insurance to protect farmers against production losses due to uncontrollable natural hazards as well as research, development, implementation, and administration of new agricultural risk management tools. In addition to the Business Risk Management suite, AAFCprovides producers with the ability to market their products when conditions and prices may be more favourable through loan guarantee programs.

AgriInsurance

AgriInsurance helps producers minimize the economic impacts of production losses caused by adverse weather, diseases and other specified perils. AgriInsurance is a program that uses premiums to fund liabilities. The premiums are cost shared between the federal government, provincial governments and producers. The commodities covered vary by province and continue to expand.

This program uses funding from the following transfer payments(s): (Statutory) Contribution payments for the AgriInsurance program.

AgriInsurance Class of Record

Note

In 2007, the program was changed from Production Insurance to AgriInsurance under the Growing Forward Framework.

Description

Includes records related to the administration of this program that is a federal, provincial, and territorial cost-shared program that stabilizes a producer's income by minimizing the economic effects of production losses caused by natural hazards like drought, flood, hail, frost, excessive moisture and diseases. Producers can tailor the protection to their individual needs and use this protection to secure loans and plan for the longer term.

Document types

Federal-provincial agreements, strategic policy advice and consultations, statistics, analysis, provincial claims, audit reports and actuarial certifications.

Disclosure summaries

Some information from this program is subject to proactive publication requirements under Part II of the Access to Information Act.

Record number

AAFC 2400

 

AgriInvest

AgriInvest helps producers manage income declines and provides support for investments to mitigate risks or improve market income. Producers' AgriInvest accounts build as they make annual deposits based on a percentage of their Allowable Net Sales and receive matching contributions from federal, and provincial or territorial governments. AgriInvest is cost-shared 60:40 by federal, and provincial or territorial governments.

This program uses funding from the following transfer payment(s): (Statutory) Grant payments for the AgriInvest program and (Statutory) Contribution payments for the AgriInvest program.

AgriInvest Class of Record

Description

Includes records related to the administration of the AgriInvest program which provides support to Canadian agricultural producers for investments to mitigate risks or improve market income by depositing funds annually into a savings account and receiving a matching government contribution from federal, provincial and territorial governments.

Document types

Application forms (including statements of farming activities), contribution agreements, financial information, reports, correspondence, memoranda of understanding, legal opinions, meeting agendas, presentations, procedures and policies.

Disclosure summaries

All provinces and territories under the Multilateral Framework Agreement

Canada Revenue Agency (CRA) and AAFC Memorandum of Understanding

Format

Call Centre system voice recording, when applicable

Record number

AAFC 2800

 
AgriInvest Net Income Stabilization Account (NISA) Personal Information Bank

Description

This bank describes information related to net income stabilization funding provided to Canadian agricultural producers. Personal information may include name, contact information, financial information, Social Insurance Number (SIN), details onbelonging to a minority,opinionsand views of individuals and Appeals Committee Members (via the secure Portal messaging and Appeals submission forms), biographical (gender, ethnicity and medical information, other identification numbers, (AgriStability/AgriInvest Personal Identification Numbers (PINs)), and signatures.

Notes

The Personal Information Bank (PIB) reflects the following ongoing programs entitled AgriInvest and AgriStability and was used for the former programs: Net Income Stabilization, Canadian Farm Income Program (CFIP), and the Canadian Agricultural Income Stabilization (CAIS).

All records subject to the bovine spongiform encephalopathy (BSE) litigation preservation hold for AI/AS dated 2001 to current /onwards have had their disposition suspended pending the completion of the litigation process.

Class of individuals

Canadian Agriculture Producers (or their designated representatives) including individuals, partnerships, co-operatives, corporations, estates, trusts, limited partnerships and landlords in joint ventures, who have applied for net income stabilization assistance under Section 4 of the FIPA.

Purpose

Information is collected to determine eligibility of benefits and to process payments to Canadian agricultural producers under the Net Income Stabilization Account Programs authorized under Section 4 of the FIPA.Personal information (including the Social Insurance Number [SIN]) is collected and used only when issuing a taxable benefit, under the authority of sections 10 and 11 of the FIPA and subsection 241(4) (d)(xi) of the Income Tax Act (ITA). The personal information is also being collected under the authority of the FAA which provides the statutory basis for transfer payments by the federal government to individuals.

Consistent uses

On the consent of the individual, information concerning bank deposits will be exchanged with financial institutions. In accordance with the FIPA and the ITA, information is shared with the CRA(CRA PPU 005, Individual Income Tax Return and CRA PPU 025, Non-Compliance Identification Research Data). Personal information held by AAFC may also be shared with government institutions that perform services on AAFC’s behalf (for example, cheque mailing and electronic payment by Public Services and Procurement Canada[PSPC]) or to assist the department in the collection of debts owed to the Crown by producers. When the personal information is provided to these entities, these entities are considered to have physical control of the personal information, and in the case of PSPC, control of the banking information for the purposes of issuing payments (PWGSC PCU 712). Information may be used and/or shared under FIPA with provincial or territorial departments responsible for agriculture for the purposes of audit, analysis, evaluation, program development and administration of farm income assistance programs. Information may be used for the distribution of material and for public opinion polls on agricultural programs. Information may also be shared with authorized parties (provinces/territories and other government departments) to assist the department in the collection of debts owed to the Crown by the producers as a result of overpayment under the FIPA. Information may also be used for program evaluation and reporting purposes, or for the administration of other farm income programs as well as for the distribution of material on new agricultural programs. Information may also be used for the purpose of program eligibility and will be shared with the Appeals Committee as needed. The Appeals Committee reviews appeal requests in writing from participants or their representatives.

Retention and disposal standards

Producer information is retained for 7 years after the close of the policy framework and is then destroyed. Administrative records of archival value are retained for 7 years after the program has ended and then they are transferred to LAC for retention.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

002929

Bank number

AAFC PPU 183

 
Farm Level Data Services Personal Information Bank

Description

This bank describes information about the characteristics of farms and farm operators and information relating to crops, livestock, poultry, machinery, farm operating expenses and receipts by type of farm. The personal information may include name, contact information, opinions, detailed revenue/expense and assets/liabilities listings, as well as investments for farm operators and farm families. The information is obtained from Statistics Canada's Census of Agriculture Database, STC PPU 030.

Class of individuals

Canadian producers applying under the Dairy Sector Investment Programs.

Purpose

Personal information is used to administer farm level economic analysis on a wide variety of program and policy issues that impact at the farm level.

Consistent uses

Information may be used to monitor existing programs and policies and to evaluate potential changes to programs and policies.

Retention and disposal standards

The information will be kept for a minimum of 20 years following the creation of the dataset and then transferred to LAC.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

003122

Bank number

AAFC PPU 141

 

AgriRecovery

AgriRecovery is a disaster-relief framework that allows federal, provincial and territorial governments to work together on a case-by-case basis to assess natural disasters (for example, extreme weather, disease, pests, et cetera) affecting Canadian farmers and respond with targeted, disaster-specific programming when assistance is needed beyond existing programming (AgriStability, AgriInvest, AgriInsurance, Canadian Food Inspection Agency compensation, et cetera). The aim of AgriRecovery is to provide affected producers with assistance to help them take action to mitigate the impacts of the disaster and/or resume business operations as quickly as possible following a disaster event.

This program uses funding from the following transfer payment(s): (Statutory) Contribution payments for the Agricultural Disaster Relief program AgriRecovery.

AgriRecovery Class of Record

Description

Includes records related to the administration of AgriRecovery which is a disaster-relief framework that allows the federal, provincial and territorial governments to work together to assist producers affected by regional disasters when assistance is needed beyond existing programming.

Document types

Guidelines, terms and conditions, evaluations, reports, assessment requests, analysis documents, memoranda, explanatory notes, ministerial recommendations, strategic environmental assessments, communication material, contribution agreements, application forms, surveys and background briefs.

Disclosure summaries

Some information from this program is subject to proactive publication requirements under Part II of the Access to Information Act.

Record number

AAFC 2300

 
Net Income Stabilization Account (NISA) Personal Information Bank

Description

This bank describes information related to net income stabilization funding provided to Canadian agricultural producers. Personal information may include name, contact information, financial information, Social Insurance Number (SIN), opinions and views of individuals and Appeals Committee Members (via the secure Portal messaging and Appeals submission forms), biographical and medical information, other identification numbers, (AgriStability/AgriInvest Personal Identification Numbers (PINs)), and signatures.

Notes

The PIB reflects the following ongoing programs entitled AgriInvest and AgriStability and was used for the former programs: Net Income Stabilization, Canadian Farm Income Program (CFIP), and the Canadian Agricultural Income Stabilization (CAIS).

Class of individuals

Canadian Agriculture Producers (or their designated representatives) including individuals, partnerships, co-operatives, corporations, estates, trusts, limited partnerships and landlords in joint ventures, who have applied for net income stabilization assistance under Section 4 of the FIPA.

Purpose

Information is collected to determine eligibility of benefits and to process payments to Canadian agricultural producers under the Net Income Stabilization Account Programs authorized under Section 4 of the FIPA. Personal information (including the Social Insurance Number (SIN)) is collected and used only when issuing a taxable benefit, under the authority of sections 10 and 11 of the FIPA and subsection 241(4) (d)(xi) of the ITA. The personal information is also being collected under the authority of the FAA which provides the statutory basis for transfer payments by the federal government to individuals.

Consistent uses

On the consent of the individual, information concerning bank deposits will be exchanged with financial institutions. In accordance with FIPA and the ITA, information is shared with the CRA(CRA PPU 005, Individual Income Tax Return and CRA PPU 025, Non-Compliance Identification Research Data). Personal information held by AAFC may also be shared with government institutions that perform services on AAFC’s behalf (for example, cheque mailing and electronic payment by PSPC) or to assist the department in the collection of debts owed to the Crown by producers. When the personal information is provided to these entities, these entities are considered to have physical control of the personal information, and in the case of PSPC control of the banking information for the purposes of issuing payments (PWGSC PCU 712). Information may be used and/or shared under the FIPA with provincial or territorial departments responsible for agriculture for the purposes of audit, analysis, evaluation, program development and administration of farm income assistance programs. Information may be used for the distribution of material and for public opinion polls on agricultural programs. Information may also be shared with authorized parties (provinces/territories and other government departments) to assist the department in the collection of debts owed to the Crown by the producers as a result of overpayment under the FIPA. Information may also be used for program evaluation and reporting purposes, or for the administration of other farm income programs as well as for the distribution of material on new agricultural programs. Information may also be used for the purpose of program eligibility and will be shared with the Appeals Committee as needed. The Appeals Committee reviews appeal requests in writing from participants or their representatives.

Retention and disposal standards

Producer information is retained for 7 years after assistance is provided and is then destroyed. Administrative records are retained for 7 years after the program has ended and then they are transferred to LAC for retention.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

002929

Bank number

AAFC PPU 183

 
Agricultural Disaster Relief Program under AgriRecovery Personal Information Bank

Description

This bank describes information related to the administration of disaster assistance responses, including information to determine eligibility of producers and the disbursement of funds in respect to the disaster. The personal information is required to provide financial assistance to producers in response to a disaster. While there is unpredictability regarding the nature of disasters, the following elements of personal information are commonly collected: name, contact information, date of birth, Social Insurance Number, business numbers, and other identification numbers such as AgriStability/AgriInvest Personal Identification Numbers, financial information and signatures.

Notes

Most initiatives developed under the Agricultural Disaster Relief Program are delivered by a province or its delivery agent and are therefore not part of this bank. The 2012 Canada-Quebec Livestock and Forage Transportation Assistance Initiative was delivered federally.The Cover Crop Protection Program and Circovirus Inoculation Program are associated with this bank although they were separate programs from Agricultural Disaster Relief Program and were delivered by what was then AAFC’s Prairie Farm Rehabilitation Division. The Cover Crop Protection Program was terminated in March 2009. The Circovirus Inoculation Program was terminated in December 2008.

Class of individuals

Canadian agricultural producers or their designated representatives who have applied for disaster assistance from AAFC.

Purpose

The information is obtained to determine eligibility and make payments under the Agricultural Disaster Relief Program, as well as the Cover Crop Protection Program, and the Circovirus Inoculation Program. Information is collected under the authority of section 4 of the DAFAA, sections 10, 11 and 12(5) of the FIPA and subsection 241(4)(d)(xi) of the ITA.

Consistent uses

The Social Insurance Number is collected and disclosed to the CRAunder the authority of the ITA for the purposes of reporting income (CRA PPU 005, Individual Returns and Payment Processing and CRA PPU 047, Business Returns and Payment Processing). Personal information may be used and disclosed by AAFCto any third party for the purpose of verifying setoffs on any debt owed to the Crown. Personal information may also be used to contact applicants to inform them about other provincial and federal income stabilization, assistance or disaster programs. Personal information may be shared under the FIPA with respective provincial or territorial departments responsible for agriculture for the purposes of audit, analysis, evaluation, program development and administration of farm income assistance programs, and may additionally be used to conduct periodic surveys on the applicant's experience with AAFC.

Retention and disposal standards

Producer information is retained for 7 years after the termination of the program and is then destroyed.

RDA number

2016/010

Related record number

AAFC 2300, AAFC 3515

TBS registration

20110619

Bank number

AAFC PPU 636

 

AgriRisk

The AgriRisk Initiatives program provides financial and technical assistance to private-sector or industry-led projects to research, develop, implement and deliver new risk management tools including insurance-based products. The objective of the program is to increase producers' ability to address the risks they face by facilitating the development and adoption of agricultural risk management tools. Research and development projects receive federal-only funding for implementation and delivery projects are cost shared with provinces or territories.

This program uses funding from the following transfer payment(s): Grant payments for the AgriRisk Initiatives program and Contributions for the AgriRisk Initiatives program.

AgriRisk Initiatives Program Class of Record

Note

This program closed in 2024.

Description

Includes records related to the administration of the AgriRisk Initiatives program to review applications and proposals for projects to receive AgriRisk Initiatives funding support. Eligible applicants include producer organizations and associations, provincial and territorial governments, academic institutions and for profit and not-for-profit providers of agricultural risk management products or services. It also includes records related to the financial standing of the program applicants and recipients (for example, financial statements, articles of incorporation, letters patent, et cetera), information related to the past project management experience of the applicant as well as general information on the structure and governance of the applicant/recipient (for example, Boards of Director minutes, Annual General Meeting Records of Decision, et cetera).

Document types

Application forms and addendums, project-related emails and letters, screening and evaluation forms, work plans (including budgets and cash flow forecasts), AgriRisk Initiatives project forms (for example, Copyright Permission, Consent to Disclose Personal and/or Business Information, and Applicant's Authorized Representative, EDI-bank deposit, system-user Security Authorization), recommendation forms, memoranda, project approval or rejection letters, grant and contribution agreements, claims for project funding reimbursements or advances, project progress, performance and final reporting, project technical reports, risk assessments, audits (financial or compliance), program policies and procedures, and applicant guide.

Disclosure summaries

Some information from this program is subject to proactive publication requirements under Part II of the Access to Information Act.

Record number

AAFC 2350

 
Net Income Stabilization Account (NISA) Personal Information Bank

Description

This bank describes information related to net income stabilization funding provided to Canadian agricultural producers. Personal information may include name, contact information, financial information, Social Insurance Number (SIN), opinions and views of individuals and Appeals Committee Members (via the secure Portal messaging and Appeals submission forms), biographical and medical information, other identification numbers, (AgriStability/AgriInvest Personal Identification Numbers (PINs)), and signatures.

Notes

The PIB reflects the following ongoing programs entitled AgriInvest and AgriStability and was used for the former programs: Net Income Stabilization, Canadian Farm Income Program (CFIP), and the Canadian Agricultural Income Stabilization (CAIS).

Class of individuals

Canadian Agriculture Producers (or their designated representatives) including individuals, partnerships, co-operatives, corporations, estates, trusts, limited partnerships and landlords in joint ventures, who have applied for net income stabilization assistance under Section 4 of the FIPA.

Purpose

Information is collected to determine eligibility of benefits and to process payments to Canadian agricultural producers under the Net Income Stabilization Account Programs authorized under Section 4 of the FIPA. Personal information (including the Social Insurance Number (SIN)) is collected and used only when issuing a taxable benefit, under the authority of sections 10 and 11 of the FIPA and subsection 241(4)(d)(xi) of the ITA. The personal information is also being collected under the authority of the FAA which provides the statutory basis for transfer payments by the federal government to individuals.

Consistent uses

On the consent of the individual, information concerning bank deposits will be exchanged with financial institutions. In accordance with the FIPA and the ITA, information is shared with the CRA(CRA PPU 005, Individual Income Tax Return and CRA PPU 025, Non-Compliance Identification Research Data). Personal information held by AAFC may also be shared with government institutions that perform services on AAFC’s behalf (for example, cheque mailing and electronic payment by PSPC) or to assist the department in the collection of debts owed to the Crown by producers. When the personal information is provided to these entities, these entities are considered to have physical control of the personal information, and in the case of PSPC, control of the banking information for the purposes of issuing payments (PWGSC PCU 712). Information may be used and/or shared under the FIPA with provincial or territorial departments responsible for agriculture for the purposes of audit, analysis, evaluation, program development and administration of farm income assistance programs. Information may be used for the distribution of material and for public opinion polls on agricultural programs. Information may also be shared with authorized parties (provinces/territories and other government departments) to assist the department in the collection of debts owed to the Crown by the producers because ofan overpayment under the FIPA. Information may also be used for program evaluation and reporting purposes, or for the administration of other farm income programs as well as for the distribution of material on new agricultural programs. Information may also be used for the purpose of program eligibility and will be shared with the Appeals Committee as needed. The Appeals Committee reviews appeal requests in writing from participants or their representatives.

Retention and disposal standards

Producer information is retained for 7 years after assistance is provided and is then destroyed. Administrative records are retained for 7 years after the program has ended and then they are transferred to LAC for retention.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

002929

Bank number

AAFC PPU 183

 

AgriStability

AgriStability provides support when producers experience large margin declines. A producer may be able to receive an AgriStability payment when their current year program margin falls below a percentage of their historical reference margin. AgriStability is cost-shared 60:40 by federal, and provincial or territorial governments.

This program uses funding from the following transfer payment(s): (Statutory) Grant payments for the AgriStability program and (Statutory) Contribution payments for the AgriStability program.

AgriStability Class of Record

Description

Includes records related to the administration of the AgriStability program which is designed to provide support when producers experience large margin declines.

Document types

Application forms (including statements of farming activities and inventory information), contribution agreements, financial information, reports, correspondence, meeting agendas, legal opinions, presentations, memoranda of understanding, procedures and policies.

Disclosure summaries

All provinces and territories under the Multilateral Framework Agreement

CRA and AAFC Memorandum of Understanding

Format

Call Centre system voice recording, when applicable

Record number

AAFC 2700

 
AgriStability Net Income Stabilization Account (NISA) Personal Information Bank

Description

This bank describes information related to net income stabilization funding provided to Canadian agricultural producers. Personal information may include name, contact information, gender, details on belonging to a minority, financial information, Social Insurance Number (SIN), opinions and views of individuals and Appeals Committee Members (via the secure Portal messaging and Appeals submission forms), biographical and medical information, other identification numbers, (AgriStability/AgriInvest Personal Identification Numbers [PINs]), and signatures.

Notes

The PIB reflects the following ongoing programs entitled AgriInvest and AgriStability and was used for the former programs: Net Income Stabilization, Canadian Farm Income Program (CFIP), and the Canadian Agricultural Income Stabilization (CAIS).

All records subject to the bovine spongiform encephalopathy (BSE) litigation preservation hold for AI/AS dated 2001 to current /onwards have had their disposition suspended pending the completion of the litigation process.

Class of individuals

Canadian Agriculture Producers (or their designated representatives) including individuals, partnerships, co-operatives, corporations, estates, trusts, limited partnerships and landlords in joint ventures, who have applied for net income stabilization assistance under Section 4 of the FIPA.

Purpose

Information is collected to determine eligibility of benefits and to process payments to Canadian agricultural producers under the Net Income Stabilization Account Programs authorized under Section 4 of the FIPA. Personal information (including the Social Insurance Number (SIN)) is collected and used only when issuing a taxable benefit, under the authority of sections 10 and 11 of the FIPA and subsection 241(4)(d)(xi) of the ITA. The personal information is also being collected under the authority of the FAA which provides the statutory basis for transfer payments by the federal government to individuals.

Consistent uses

On the consent of the individual, information concerning bank deposits will be exchanged with financial institutions. In accordance with the FIPA and the ITA, information is shared with the CRA(CRA PPU 005, Individual Income Tax Return and CRA PPU 025, Non-Compliance Identification Research Data). Personal information held by AAFC may also be shared with government institutions that perform services on AAFC’s behalf (for example, cheque mailing and electronic payment by PSPC) or to assist the department in the collection of debts owed to the Crown by producers. When the personal information is provided to these entities, these entities are considered to have physical control of the personal information, and in the case of PSPC control of the banking information for the purposes of issuing payments (PWGSC PCU 712). Information may be used and/or shared under the FIPA with provincial or territorial departments responsible for agriculture for the purposes of audit, analysis, evaluation, program development and administration of farm income assistance programs. Information may be used for the distribution of material and for public opinion polls on agricultural programs. Information may also be shared with authorized parties (provinces/territories and other government departments) to assist the department in the collection of debts owed to the Crown by the producers as a result of overpayment under the FIPA. Information may also be used for program evaluation and reporting purposes, or for the administration of other farm income programs as well as for the distribution of material on new agricultural programs. Information may also be used for the purpose of program eligibility and will be shared with the Appeals Committee as needed. The Appeals Committee reviews appeal requests in writing from participants or their representatives.

Retention and disposal standards

Producer information is retained for 7 years after the close of the policy framework and is then destroyed. Administrative records of archival value are retained for 7 years after the program has ended and then they are transferred to LAC for retention.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

002929

Bank number

AAFC PPU 183

 
Farm Level Data Services Personal Information Bank

Description

This bank describes information about the characteristics of farms and farm operators and information relating to crops, livestock, poultry, machinery, farm operating expenses and receipts by type of farm. The personal information may include name, contact information, opinions, detailed revenue/expense, and assets/liabilities listings, as well as investments for farm operators and farm families. The information is obtained from Statistics Canada's Census of Agriculture Database, STC PPU 030.

Class of individuals

Canadian producers applying under the Dairy Sector Investment Programs.

Purpose

Personal information is used to administer farm level economic analysis on a wide variety of program and policy issues that impact at the farm level.

Consistent uses

Information may be used to monitor existing programs and policies and to evaluate potential changes to programs and policies.

Retention and disposal standards

The information will be kept for a minimum of 20 years following the creation of the dataset and then transferred to the LAC.

RDA number

2016/010

Related record number

AAFC 2700, AAFC 2800

TBS registration

003122

Bank number

AAFC PPU 141

 

Canadian Agricultural Loans Act

The Canadian Agricultural Loans Act Program is a legislated financial loan guarantee program that improves availability of credit to farmers and agricultural co-operatives. Under the program, the Government of Canada guarantees to financial institutions repayment of the loans that they make to farmers and agricultural co-operatives for eligible purposes. Farmers use these loans to establish, improve and develop their farms, while agricultural co-operatives use loans to process, distribute or market the products of farming.

This program uses funding from the following transfer payment(s): Loan guarantees under the Canadian Agricultural Loans Act  (R.S.C., 1985, c. 25 [3rd Supp.]).

Canadian Agricultural Loans Act Class of Record

Note The Canadian Agricultural Loans Act program received Royal Assent on June 18, 2009, and replaced the former Farm Improvement and Marketing Cooperatives Loans Act.

Description

Includes records related to the administration of the Canadian Agricultural Loans Act program to register loans made by financial institutions to farmers and agricultural co-operatives for the government guarantee under the Canadian Agricultural Loans Act program. It also includes information to record and process revisions to loans made by financial institutions to farmers or agricultural co-operatives, to report and track defaulted loans, to record and process claims for loss under the guarantee and to affect recoveries of accounts receivable when necessary.

Document types

Loan registrations and fee submissions, requests for revisions of loans terms, reports on defaulted loans and reports of claims for loss, loan account statements, promissory notes, security documentation, realization statements, and other documents related to the issuance of loans and realization procedures for defaulted loans, program procedures, policies and legal opinions.

Disclosure summaries

  • 63 financial institutions designated under the Canadian Agricultural Loans Act including chartered banks, credit unions and caissespopulaires.
  • AAFC and Innovation, Science, and Economic Development Memorandum of Understanding

Record number

AAFC 2500

 
Canadian Agricultural Loans Act Personal Information Bank

Description

This bank describes information related to individuals who are given loans on behalf of this initiative. Personal information may include name, contact information of borrowers, signatures, the purposes and amounts of loans, loan terms and repayment details, allowable fees and other financial details (promissory notes, security documentation, realization statements, and other documents related to the issuance of loans and realization procedures for defaulted loans) when a claim for loss is submitted.

Note

The Canadian Agricultural Loans Act program received Royal Assent on June 18, 2009, and replaced the former Farm Improvement and Marketing Cooperatives Loans Act and the bank by the same name.

Class of Individuals

Farmers and agricultural co-operatives.

Purpose

To facilitate the availability of intermediate and short-term credit to farmers and agricultural co-operatives for the establishment, improvement or development of farms. Information is collected under the authority of section 4 of the Canadian Agricultural Loans Act. Personal information is also used to register eligible loans under the guarantee, effect revisions to loan terms, monitor defaulted loans and ensure the validity of claims for loss, effect recoveries of accounts receivable when necessary.

Consistent uses

Information may also be used to set-off payments received by individuals under several AAFC programs, pursuant to the authority of the FAA. The information may be shared with the department of Justice (institution-specific PIB — Civil Proceedings and Legal Services JUS PPU 010) for debtor examination, or other legal matters, and to collection agencies for debt recovery purposes. Information will be used for program evaluation, research and aggregate reporting to senior management.

Retention and disposal standards

Dependent upon the negotiated default repayment terms, collection, or legal action taken in the administration of the repayment of the loan, retention of the information will be 7 years after the last financial action on the loan after which the information will be destroyed.

RDA number

2016/010

Related record number

AAFC 2500

TBS registration

000902

Bank number

AAFC PPU 165

 

Hog Industry Loan Loss Reserve Program

The Hog Industry Loan Loss Reserve Program (HILLRP) is aimed at assisting viable hog operations with their short-term liquidity pressures by providing long term loans. The program will reduce lenders' exposure to risk by sharing the risk of long-term loans with the Government of Canada, thereby encouraging these lenders to extend credit and facilitate debt restructuring.

Hog Industry Loan Loss Reserve Program Class of Record

Note

The application deadline for producers was March 26, 2010; however, reserves are in place until 2025.

Description

Includes records to assist the pork industry to deal with immediate short-term cash-flow pressures. It was designed to increase access to credit for eligible producers currently producing hogs in Canada and who could provide a business plan which demonstrated that the business was or could be viable and had a reasonable prospect of repaying the loan. The loans to an eligible hog producer are based on a credible business plan and the size of operation from recent production and sales records. The Government of Canada shares the risk with financial institutions in consolidating short-term debt into long term loans to these eligible hog producers.

Document types

Forms, loan account statements, proof of loan disbursements, proof of collection activities, copies of legal documents relating to collection activities and invoices.

Disclosure summaries

No disclosure has occurred.

Record number

AAFC 2900

 
Hog Industry Loan Loss Reserve Program Personal Information Bank

Description

This bank describes information about individuals applying under the HILLRP, and on individuals in default under the program. Personal information may include name of borrowers, contact information, credit information (including any outstanding 2008-09 Advance Payments Program advances for hogs), financial information, financial institution information and signature.

Notes

The application deadline for producers was March 26, 2010; however, reserves are in place until 2025

Class of individuals

Individual applicants or claimants to this program.

Purpose

Personal information is used to administer the HLLRP and to determine eligibility and to disburse funds for the program. Personal information is collected pursuant to subsection 12(5) of the FIPA.

Consistent uses

Information may be used or disclosed for audit purposes and for quality assurance. Information may also be used for program evaluation to determine the program's effectiveness, statistical and reporting purposes. Cross-references are done with the Advance Payments Program and the Hog Farm Transition Program for verification purposes.

Retention and disposal standards

Borrower information is retained for 6 years following the repayment in full, for all eligible loans and then destroyed in accordance with LAC.

RDA number

2016/010

Related record number

AAFC 2900

TBS registration

20110617

Bank number

AAFC PPU 632

 

Enterprise Secure Access Service

The Enterprise Secure Access Service (ESAS) is the function that online AAFC programs and services use to authenticate an individual's identity. ESAS allows individuals to set up online profiles using identifiers such as contact information.

The ESAS service is currently being used by "My AAFC Account" (AAFC Portal) and the AAFC "Canada Brand" program.

The ESAS will use the AccessKey authentication tool via Public Works and Government Services Canada. This was previously known as ePass.

AAFC Credential Management Class of Record

Description

Information on a full range of Information Technology Security products and services for AAFC, including external and internal credential management.

Document types

Agendas, agreements, business analysis documents, business cases, business requirement documents, briefings and updates, budgets, contracts documentation, client agreements, charts, graphs and diagrams, communiqués, correspondence, cover letters, feasibility studies, guidelines, invoices, letters of acceptance, lists, line of business, minutes, memoranda of understanding, operating level agreements, operational procedures, policies, strategies and plans, preliminary assessments, pricing sheets, product roadmaps, reports, requests for proposals, records of decision, service agreements, service level agreements, service level agreements templates, services catalogue, standard statement of works, statements of qualification, submissions, Treasury Board submissions draft, technical documents, template documents, timesheets, terms of reference, work descriptions, work plan documents, project plans, presentations and proposals.

Disclosure summaries

Royal Canadian Mounted Police for investigation purposes — (PIB Operational Case Records— RCMP PPU 005)

Record number

AAFC 7055

 
Internal and External Credential Management Services Personal Information Bank

Description

This bank describes information related to identification, authentication, and authorization services for validating the credentials of users of the federal online environment, including the issuance of Public Key Infrastructure certificates, both anonymous and identity-based certificates. Personal information may include name, contact information, other identification numbers (for example, encrypted program identifier, meaningless but unique number, revocation reason codes), username, password, email address, Internet Protocol address, and recovery secrets.

Class of individuals

Individuals wishing to access items on the AAFC website that require an authenticated user ID.

Purpose

Personal information is used to validate and monitor credentials of online users of AAFC systems and applications. Personal information is collected under the authority of section 4 of the DAAFA (as required under the Policy on Government Security).

Consistent uses

In the case of suspected security or privacy breaches, information may be shared with departmental security and access to information and privacy officials (see Standard PIBSecurity Incidents and Privacy Breaches, PSU 939). For suspected criminal activity, information may also be disclosed to the Royal Canadian Mounted Police for investigation purposes - see institution-specific PIBOperational Case Records - RCMP PPU 005. Information may also be used to monitor audit trails regarding credential usage, and for evaluation and reporting purposes.

Retention and disposal standards:Credential information will be retained for 2 years after the last log in and then destroyed.

RDA number

2016/010

Record number

AAFC 7055

TBS registration

20120434

Bank number

AAFC PPU 633

 

Farm Debt Mediation Service

Pursuant to the Farm Debt Mediation Act (FDMA),AAFCdelivers the Farm Debt Mediation Service that provides financial counselling and mediation services to farmers who are having difficulty meeting their financial obligations. A financial consultant conducts a financial review of the operation and prepares a recovery plan. Professional mediators help the farmer and his or her creditors to reach a mutually satisfactory financial arrangement. A stay of proceedings may be put in place to protect the farmer against recovery or seizure of assets. To be eligible, clients must be insolvent individuals, corporations, partnerships, co-operatives or other associations of persons engaged in farming for commercial purposes.

This program receives funding as per the FDMA.

Farm Debt Mediation Service (Class of Record)

Description

Includes records related to financial counselling and mediation services offered to insolvent farmers. Under the Farm Debt Mediation Service, a financial consultant is hired to work with the farmer to do a financial review, explore options and develop a recovery plan. A mediator is then hired to facilitate a meeting between the farmer and his/her creditors. At the meeting, the recovery plan is discussed, and the mediator helps the farmer and the creditors to reach a solution that is mutually satisfactory. The service is free and confidential and is offered regionally across Canada.

Note

There are 2 types of applications for the Farm Debt Mediation Service; an application which falls under section 5(1)(a) of the FDMA involves a stay of proceedings while an application which falls under Section 5(1)(b) of the FDMA does not. The Farm Debt Mediation Service is delivered regionally.

Document types

Application forms, reports, proposals (mediators and experts), statements of work, call ups, creditor lists, financial statements/records/books, correspondence, agreements, stays, proposals and recovery plans, meeting notices, attendance sheets, termination notices.

Disclosure summaries

The Farm Debt Mediation Service shares information with the applicant’s creditors (financial institutions and lenders), contractors with security clearances (financial experts and mediators) and AAFC employees as per the Farmer Authorization on the application form, and pursuant to the FDMA.

Record number

AAFC 3200

 
Farm Debt Mediation Service Personal Information Bank

Description

The bank describes information on insolvent farmers who have applied for a review of their financial situation and mediation under section 5(1) (a) or (b) of the FDMA. Personal information may include name, contact information, credit information financial information and signatures.

Class of individuals

Insolvent farmers

Purpose

Personal information is collected pursuant to the FDMA which provides a free and voluntary service for both producers and creditor(s). The Farm Debt Mediation Service offers financial counselling and mediation services to farmers who are having difficulties meeting their financial obligations. The service ensures that insolvent farmers, whether they have received a Notice of Intent to Realize on Security, have access to an impartial third-party review and mediation. This includes a review of the farmer's financial affairs and the provision of mediation between the farmer and the farmer's creditors for the purpose of assisting them to reach a mutually acceptable arrangement. For the Farm Debt Mediation Service to conduct a proper review, accurate financial information is required of the applicant to develop a Farm Financial Statement and a Recovery Plan with the help of a financial consultant. The recovery plan and repayment solution are shared with all parties involved.

Consistent uses

The information collected is only shared with the Farmer, Contractors (financial Expert and Mediator) and the Farm Debt Mediation Service with the purposes of conducting an examination of financial affairs, and/or arriving at a financial arrangement with creditors pursuant to the FDMA.

Information in aggregate, including personal information, may also be used internally for research and statistical purposes, for service policy and evaluation, and for internal audit.

Retention and disposal standards

All files will be kept for a period of 6 years from the date the file closed or the last administrative action and then stored onsite for selective retention.

RDA number

2016/010

Related record number

AAFC 3200

TBS registration

004008

Bank number

AAFC PPU 227

 

Foreign Research Participant Program

AAFC’s Foreign Research Participant Program gives foreign students, scientists, and experts an opportunity to contribute to research conducted at one of our research centres, and to learn about Canada’s approach to science-based knowledge and regulations.

Each year, we issue a call for proposals to our agricultural research scientists to identify and match their pre-approved projects with potential foreign research participants.

Visiting Fellowship in Canadian Government Laboratories Personal Information Bank

Description

This bank describes information related to the granting of Visiting Fellowships in AAFC Laboratories, a program administered by Natural Sciences and Engineering Research Council of Canada on behalf of a number of federal departments and agencies. Personal information may include name, contact information, post-secondary education, professional experience, gender, marital status, ages and number of dependents, financial information, Social Insurance Number, other identification number, assessments of applications, recommendations, and decisions.

Class of individuals

Canadian citizen and researchers from other countries who participate in the program of Visiting Fellowships in Canadian Federal Government Laboratories and third parties who provide references and assessments of applicants' suitability for awards.

Purpose

The information is used to review applications and to monitor and administer awards and programs. Personal information is collected under the authority of the DAAFA. The Social Insurance Number is collected pursuant to the ITA and is used to report income.

Consistent uses

Information may be used as part of the peer review process, selection committee members recruited from within AAFC. Information is also shared with Natural Sciences and Engineering Research Council of Canada as part of memorandum of understanding (refer to Natural Sciences and Engineering Research Council of Canada PPU 085). Information submitted to Natural Sciences and Engineering Research Council of Canada is subject to the Tri-Council Policy Statement: Integrity in Research and Scholarship. Some information on this program is routinely published and disseminated by participating institutions. Personal information may also be used for program planning, evaluation and review in audits and for generating statistics for these activities.

Retention and disposal standards

Applications that receive funding are retained for 10 fiscal years after the last financial activity in the group. After this ten-year period, the applications are destroyed; except for those applications where the decision was challenged, in which case the file is transferred to LAC. Applications that do not receive funding are retained for 5 years after the year of the competition and then destroyed; except applications where the decision was challenged, in which case the file is transferred to LAC.

RDA number

2016/010

Related record number

AAFC 4275

TBS registration

002288

Bank number

AAFC PPU 137

 

Grants and contribution programming

In this section

AAFC has a comprehensive suite of grants and contribution programs that fall under our Departmental Policy Framework, Sustainable Canadian Agricultural Partnerships (SCAP). These programs are administered under the responsibilities of AAFC’s Programs Branch and are reviewed every 5 years to better equip producers with the tools and capacity to:

  • create innovate changes in the Canadian agricultural landscape
  • build supply chain management capacity
  • broaden producers’ markets

These programs provide a variety of supports to farmers, in consultation with Indigenous groups and stakeholders, to create and sustain a vibrant Canadian agricultural sector.

African Swine Fever Industry Preparedness Program: Prevention and Preparedness Stream

Funds activities, including biosecurity assessment, sector analysis, communication, and research projects to enhance industry's capacity to prevent African swine fever from entering Canada and prepare for a potential outbreak.

African Swine Fever Industry Preparedness Program: Welfare Slaughter and Disposal Stream

Funds process retrofits and regional preparation for welfare slaughter and disposal to increase capacity to prepare for and mitigate the impacts of a potential outbreak.

AgriAssurance Program: National Industry Association Component

Funds industry, at the national level, to develop, verify, and integrate assurance systems to address market and regulatory requirements.

AgriAssurance Small and Medium-sized Enterprises Component

Helps implement assurance projects that address market and regulatory requirements

Agricultural Clean Technology Program: Adoption Stream

Funds the purchase and installation of commercially available clean technologies and processes.

Agricultural Clean Technology Program: Research and Innovation Stream

Funds pre-market innovation, including research, development, demonstration, and commercialization activities.

Agricultural Climate Solutions - Living Labs Program

Provides support to co-develop, test, and enable adoption of technologies and practices, including beneficial management practices, that sequester carbon and/or mitigate greenhouse gas emissions.

Agricultural Climate Solutions - On-Farm Climate Action Fund

Supports farmers in adopting beneficial management practices that store carbon and reduce greenhouse gases, specifically in nitrogen management, cover cropping and rotational grazing practices.

AgriCommunication

Supported the recognition of Canadian efforts and appreciation of Canadian agriculture. (This program ended March 31, 2024).

AgriCompetitiveness Program

Helps leverage, coordinate and build on existing capacity, share best practices, provide mentorship opportunities, agriculture awareness, farm business management, and farm safety information and tools.

AgriDiversity Program

Supports activities that help the sector better leverage the potential of youth, women, Indigenous peoples and persons with disabilities.

AgriInnovate Program

Provides repayable contributions to incent targeted commercialization, demonstration, and/or adoption of commercial-ready innovative technologies and processes that increase agricultural and agri-food sector competitiveness and sustainability benefits.

AgriMarketing Program

AgriMarketing provides support to increase and diversify exports to international markets and seize domestic market opportunities through industry-led promotional activities that differentiate Canadian products and producers, and leverage Canada's reputation for high-quality and safe food.

Agriculture Methane Reduction Challenge

Invests in innovative, scalable and economically viable practices, processes, and technologies that reduce enteric methane emissions from the cattle sector, specifically cow-calf operations, feedlot, and dairy.

AgriScience Program - Projects Component

Fund pre-commercial research and development projects that benefits the agriculture and agri-food sector and Canadians.

AgriScience Program - Clusters Component

Supports pre-commercial science activities and cutting-edge research on a national scale that benefits the agriculture and agri-food sector and Canadians.

Canadian Agricultural Strategic Priorities Program

Provides support for projects that address national or sector-wide priorities that help industry address emerging issues and capitalize on opportunities. (This program was previously named the Canadian Agricultural Adaptation Program).

Coordinated Agriculture Policy Research Initiative

Funds projects developed in partnership with the academic community and AAFC.

Dairy Farm Investment Program

This program provided funding for ($250 million over 6 years)for cow’s milk producers to improve productivity through upgrades to their equipment. It was intended to assist dairy producers adapt to the anticipated impacts of the Canada–European Union Comprehensive Economic and Trade Agreement (CETA) The program ended on March 31, 2023.

Dairy Processing Investment Fund

The Dairy Processing Investment Fund was established to provide funding to dairy processors for investments that will improve productivity and competitiveness and help them prepare to market changes resulting from the Canada–European Union Comprehensive Economic and Trade Agreement (CETA).

The Fund will also allow an applicant to request access to AAFC scientist(s), at an AAFC Research and Development Centre, in order to conduct collaborative research on a project relating to improving an existing product, practice, process, and/or technology. (This program ended March 31, 2021).

Dairy Direct Payment Program

This program supports dairy producers by making $2.95 billion available in direct payments over 10 years (2019-20 to 2028-29) as a result of market access commitments made under international trade agreements, namely the Canada–European Union Comprehensive Economic and Trade Agreement (CETA), the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), and the Canada-United States-Mexico Agreement (CUSMA).

Dairy Innovation and Investment Fund

This program aims to help dairy processors in making investments to increase competitiveness over the long term and adapt to the new market realities.

The Fund provides non-repayable contributions to Canadian dairy processors to invest in innovative solutions to better manage the structural surplus of solids non-fat in Canada.The Fund will help the sector modernize, replace and increase solids non-fat processing capacity and minimize non-marketed skim milk.

The overall budget from April 1, 2023, to March 31, 2033, is up to $333 million, including $5 million in program administration and up to $33 million in unclaimed Dairy Direct Payment Program funds.

Emergency On-Farm Support Fund

Helps farmers cover some of the additional costs of keeping farm workers safe from COVID-19. This program closed February 26, 2021.

Emergency Processing Fund

Helps companies implement changes to protect workers and their families due to the COVID-19 pandemic and to make investments needed to increase Canada's food supply capacity.

Food Waste Reduction Challenge

Supports innovations that accelerate and advance the deployment of diverse and high-impact solutions to food waste in Canada.

Indigenous Agriculture and Food Systems Initiative

Support economic development opportunities for Indigenous communities and entrepreneurs who are launching or expanding agriculture and food systems projects.

International Collaboration Program

AAFC engages in science and technology co-operation with partner countries such as the United States, EU, and Brazil. We also work with international organizations to access knowledge and technology and leverage science capacity to advance Canada's interests in multilateral conventions, treaties, protocols, and institutions.

Local Food Infrastructure Fund

Funding to support community-based, not-for-profit organizations to improve their food systems through investments in infrastructure that are directly related to addressing food insecurities and increasing the accessibility of healthy, nutritious, and ideally, local foods within their community.

Local Food Infrastructure Fund - Large Scale Projects

Provides non-repayable contribution funding between $150,000 and $500,000 to support projects with multiple infrastructure/equipment needs, including a production element, and with a minimum of 2 partnerships, to address community food security in a more comprehensive manner.

Local Food Infrastructure Fund - Small Scale Projects

Provides grant funding between $25,000 and $100,000 to support projects that include a production element and aim to address local food security priorities through the purchase and installation of one or a few pieces of infrastructure/equipment.

Mandatory isolations support for temporary foreign workers

The Mandatory Isolation Support for Temporary Foreign Workers Program (MISTFWP) was a one-time $50-million program to help with the impacts of the COVID-19 pandemic on food supply in Canada by assisting the farming, fish harvesting, and food production and processing sectors.The program assisted Canadian employers with some of the incremental costs associated with the mandatory 14-day isolation period imposed under the Quarantine Act on temporary foreign workers upon entering Canada and was offered under 2 streams:

Mandatory Isolations Support for Temporary Foreign Workers 14-Day Isolation Period Stream

This stream assisted Canadian employers with some of the incremental costs associated with the mandatory 14-day isolation period imposed under the Quarantine Act on temporary foreign workers upon entering Canada. This program ended August 2021.

Mandatory Isolations Support for Temporary Foreign Workers 3-Day Hotel Quarantine Stream

This stream assisted Canadian employers with some of the incremental costs specifically associated with the mandatory quarantine period at a government-authorized facility imposed under the Quarantine Act on temporary foreign workers upon entering Canada, when travel directly via private transportation from their point of entry to employer-provided accommodation for their mandatory 14-day isolation period could not be provided.

Market Development Program for Turkey and Chicken

Provides full and fair compensation to supply-managed sectors for market access concessions made under the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Poultry and Egg On-Farm Investment Program

This program is a reimbursement-based program that provides non-repayable contributions of almost $759 million over 10 years to help supply-managed poultry and egg producers adapt to market changes resulting from the implementation of recent international trade agreements, namely the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) and the Canada–United States–Mexico Agreement (CUSMA)

Supply Management Processing Investment Fund

Helps processors of supply-managed commodities adapt to market changes resulting from the implementation of the Canada–European Union Comprehensive Economic and Trade Agreement (CETA) and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Wine Sector Support Program

Provides short-term financial support to licensed Canadian wineries as they adapt to ongoing and emerging challenges that impact financial resilience and competitiveness of the wine industry.

National Fleet Management

AAFC’s National FleetManagement Program is responsible for policy, planning and reporting requirements related to departmental on-road vehicles. Their services include acquiring and managing fleet in accordance with sound life cycle asset and fleet management practices and principles. They also identify strategic investments for on-road vehicles in support of departmental activities and government wide initiatives such as greenhouse gas (GHG) reduction. AAFCs fleet is managed in accordance with utilization and disposal benchmarks to provide safe and reliable vehicles for authorized government business purposes.

National Fleet Management Personal Information Bank

Description

This bank describes personal information collected to monitor and evaluate an individual’s compliance with policy and procedural requirements related to the use of departmental fleet vehicles.Personal information may include name, employee personnel information, contact information, fleet vehicle credit card information, driving habits, telematics data (collected from telematics device installed in AAFC fleet vehicles), other identification numbers (that is, driver’s licence number, vehicle identification number), signature, and opinions or views, of or about, the individual.

Note

AAFC indirectly collects data (speed, location, idling, and more) from telematics devices installed on departmental fleet vehicles which may be matched with driver data to determine compliance with departmental policy. 

Class of individuals

Employees, students, visitors, and contractors of AAFC and other federal government institutions who have been approved to drive an AAFC fleet vehicle.

Purpose

Personal information is collected to determine and monitor compliance with government and AAFC policy and procedures related to responsible use of AAFC fleet vehicles and fleet credit cards. Personal information may also be used to support accident investigation by law enforcement.

The collection, use, and disclosure of personal information to monitor compliance with Treasury Board and departmental fleet vehicle policy is authorized under paragraph 7(1)(e), section 9(1), and section 9(2) of the FAA, section 124 and paragraphs 126(1)(b), (c), (d), (h), (i), and (j) of the Canada Labour Code; and section 31(1) of the Public Service Employment Act

Consistent uses

Personal information and other information from vehicle-installed telematics devices is used in the lifecycle management of AAFC’s fleet of vehicles, as well as to determine if the vehicles were driven responsibly and in accordance with Treasury Board and AAFC policies and other related requirements. When non-compliance is identified, driver data is matched with telematics data to support occupational health and safety (Standard PIB PSE 907), Training and Development(Standard PIB PSE 905), Employee Personnel Record (Standard PIB PSE 901), and Discipline (Standard PIB PSE 911). AAFC may also use vehicle use, including telematics data, to support ongoing investigations; for these purposes referred to in Standard PIB PSU 939 (Security Incidents and Privacy Breaches and Standard PIB Discipline (PSE 911).If an AAFC fleet vehicle is involved in an accident, personal information on the driver and information from the vehicle’s installed telematics device may be matched and disclosed to municipal, provincial, federal, and/or foreign law enforcement to support the accident investigation (refer to Standard PIB PSE 908, Vehicle, Ship, Boat and Aircraft Accidents). If an AAFC fleet vehicle credit card incurs unauthorized charges, personal information may be disclosed to law enforcement or provincial/federal prosecutors to determine if criminal charges will be sought. Personal information may be disclosed as otherwise required by law, including in accordance with ss. 8(2) of the Privacy Act. When an AAFC-approved driver is an employee or student of another federal institution or private sector organization, the telematics information and driver information may be matched and disclosed to the organization or federal institution employing the individual (Security Incidents and Privacy Breaches, Standard PIB PSU 939; and Professional Services Contracts, Standard PIB PSU 912).Information, including personal information, may also be used internally for research and statistical purposes, for program policy and evaluation, and for internal audit, as well as for the distribution of material related to fleet management.

Retention and disposal standards

Under development

RDA number

2016/010

Related record number

PRN 945, PRN 927, PRN 922, PRN 926, PRN 912

TBS registration

20240019

Bank number

AAFC PPU 223

 

VidCruiter

AAFC’s Recruitment and Collaborative Staffing Division (RCS) needed technology designed with the purpose of supporting fast-changing organizational needs for recruitment and talent assessment. While the advent of remote work capabilities has brought with it the ability to hire individuals from across the country, it has also required adaptation to non-traditional hiring processes using applications such as VidCruiter.

The VidCruiter suite of applications records and stores personal information to assess candidates via virtual staffing tools. With this remote tool, AAFC staffing advisors can conduct interviews with individuals and complete reference checks, all of which are part of the current staffing process.

Recruitment and Staffing Class of Record

Description

Includes records related to the assessment, selection and appointment of people to fill full-time or part-time positions within the department. Records may include information related to screening, examining, testing, interviewing, assessing, selecting, hiring, assigning, and promoting candidates for employment. May also include records related to factors, elements, and other criteria used to establish the relative value of work for an occupational group. May also include information related to terms and conditions of employment (including conflict of interest), deployments, assignments, and secondments, student, professional, and occupational recruitment, post-employment appeals, and area of selection as well as information received from or shared with central agencies responsible for recruitment and staffing, other employment agencies, or both.

Document types

Employment opportunity advertisements, application forms and questionnaires, procedures, standardized or in-house exams and model interview questions and answers, reference check tools, recorded interviews/tests, information within automated or Web-based application tools rating guides, board member assessment, ratings and results board report and selection decisions, procedures, checklists and staffing letters, inventories and pools of qualified or partially qualified candidates, inquiries and responses, second language evaluation results,etc.

Disclosure summaries

Information may be shared with:

  • Public Service Commission, Treasury Board Secretariat and other government institutions for auditing, recruitment, employment equity, and staffing purposes (including complaints) in a manner consistent with the following PIBs:
  • Institution-Specific banksfor the Public Service Commission of Canada
  • Candidate Inventories and Referrals - PSC PPU 015
  • Assessment by the Personnel Psychology Centre - PSC PCU 025
  • Executive Resourcing - PSC PCE 746
  • Analytical Environment - PSC PCE 761, and
  • Investigations, Mediation and Conciliation - PSC PPU 010
  • Institution-Specific banks for the Treasury Board of Canada Secretariat
  • Employment Equity Data Bank - TBS PCE 739
  • Workforce Adjustment Monitoring (WFAM) System - TBS PCE 804)
  • Information relating to staffing complaints may be shared with the Public Service Commission.
  • Information may be provided to human resources for planning purposes (Standard PIBHuman Resources Planning - PSU 935).
  • Staffing pools of qualified/partially assessed candidates may be sharedwithin AAFC to staff similar positions, or, when the position posting identifies the selection process as an open pool, the information may be shared with other federal government organizations staffing similar positions.

Record number

AAFC 221

 
Recruitment and Staffing Personal Information Bank

Description

This bank describes information about recruitment and staffing activities, initiated through the Public Service Commission, and involving a third-party application service provider to optimize assessment through virtual staffing tools, such as video / audio recording, where chosen by the candidate. Personal information may include name, contact information, video/ audio recordings or administered knowledge tests, assessment/test results, biographical information, citizenship status, date and place of birth, educational information, employee identification number, employment equity information, employee personnel information, financial information, official language proficiency, medical information, IP address, opinions, and views of, or about, individuals, and signatures.

Note

Individuals requesting information described by this bank should provide a selection process number if applicable.

Class of Individuals

Individuals who participate in a staffing process with AAFC, as well individuals identified by candidates to provide references for candidates.

Purpose

Personal information used to administer recruitment and staffing activities for AAFC. Personal information is collected pursuant to the Public Service Employment Act, the Employment Equity Act, and section 16 of the Canadian Human Rights Act.

Consistent Uses

Information may be disclosed to the Public Service Commission, Treasury Board Secretariat and other government institutions for auditing, recruitment, employment equity, and staffing purposes, including complaints (refer to Institution-Specific Personnel Information Banks: for the Public Service Commission of Canada: Candidate Inventories and Referrals - PSC PPU 015; Assessment by the Personnel Psychology Centre - PSC PCU 025, Executive Resourcing - PSC PCE 746, Analytical Environment - PSC PCE 761, and Investigations, Mediation and Conciliation - PSC PPU 010; for Treasury Board of Canada Secretariat: Employment Equity Data Bank - TBS PCE 739 and Workforce Adjustment Monitoring (WFAM) System - TBS PCE 804). Information relating to staffing complaints may be shared with the Public Service Commission (refer to Institution-Specific Personnel Information Bank Investigations, Mediation and Conciliation - PSC PPU 010) and the Federal Public Sector Labour Relations and Employment Board, when required. On request, selected information may be disclosed to a participant in a staffing process. Information may also be shared with third-party service providers to manage recruitment activities. Information may also be used or disclosed for human resources planning and studies (refer to Standard PIBHuman Resources Planning - PSU 935) and staffing decisions may also be described in Standard PIB Employee Personnel Record - PSE 901, Applications for Employment — PSU 911, Staffing PSE 902, and PSU 917 Security Screening. Voluntary self-identification information relating to employment equity programs and services is also described in Standard PIBEmployment Equity and Diversity - PSE 918. The information may be used to create staffing pools of qualified candidates available for similar positions, at AAFC or other federal government organizations. Information may also be used or disclosed for program evaluation, reporting purposes and statistical analysis.

Retention and Disposal Standards

The personal information obtained as part of the staffing process is held for 5 years past the last administrative action, then destroyed. Some information about the qualified candidate who is appointed is transferred to their personnel file (standard PIB, Employee Personnel File).

RDA number

2016/010

Related Class of Record Number

AAFC 221

TBS registration

20240010

Bank number

AAFC PSU 221

 

Water Infrastructure

The Water Infrastructure program is the management and operation of federally owned water structures in southern Saskatchewan. This program was established to ensure sound asset management of AAFC dams and irrigation projects while ensuring that the responsibility for public safety and water delivery obligations to irrigators, local and/or regional communities, and international obligations were met. Dams and water conveyance structures serve the agriculture and rural communities by providing irrigation, recreation, community supplies and livestock watering.

Water Infrastructure Class of Record

Description

Includes records related to the management and operation of federal owned water infrastructure in southern Saskatchewan. This activity ensures that the responsibilities for public safety and sound asset management are met and ensure that water delivery obligations are fulfilled. A major component of the work includes developing and implementing changes in the management regime that enable AAFC to divest this infrastructure.

Document types

Contracts, statements of work, proposals, evaluation criteria, memoranda, procedures, policies, legal opinions, project plans, statistical reports, agendas, meeting notes.

Disclosure summaries

No disclosures occurred.

Record number

AAFC 1065

 
Environment Programs Personal Information Bank

Description

This bank describes information about funding or benefits provided to mitigate environmental risks in the agriculture and agri-food sector. Personal information may include name, contact information, Social Insurance Number, business numbers, other identification number (for example, unique Applicant Number), financial information, and signature.

Notes

The Greencover Program, the National Farm Stewardship Program and the National Water Supply Expansion Program were included in the broader Environment Programs Personal Information Bank; however, all have ended as of March 31, 2009. This PIBnow reflects the following ongoing programs: Prairie Shelterbelt Program, Community Pastures program, Water Infrastructure programs.

Class of Individuals

Canadian agricultural producers and land managers who apply for funding or benefits under environment programs.

Purpose

Information is collected to determine eligibility of benefits and to process funding applications under environment programs, to support the realization of environmental benefits and the mitigation of environmental risks in the agriculture and agri-food sector. Personal information is collected pursuant to the Department of Agriculture and Agri-Food Act and the Social Insurance Number is collected for income tax purposes.

Consistent Uses

Information may be shared with other programs within AAFC to verify that applicants for funding under these programs have not breached Treasury Board Secretariat restrictions on funding stacking provisions. Information is also shared with CRAfor income tax purposes. Information may also be used for program evaluation and reporting purposes. The evaluation of the needs assessment may be used in revising existing programs as well as in the development of future programs.

Retention and Disposal Standards

Individual producer and land manager information is retained for 10 years after the programs have ended and then destroyed. Administrative and operational records are retained for 10 years after the programs have ended andthen transferred to LAC as historical records.

RDA number

2016/010

Related record number

AAFC 1010, AAFC 1055, AAFC 1060, AAFC 1065

TBS registration

20091554

Bank number

AAFC PPU 624

 

Youth Employment and Skills Program

The Youth Employment and Skills Program provides support for farmers, food processors and agricultural related non-governmental organizations that provide career-related work experiences to youth in the agriculture sector. AAFC is one of several Government of Canada departments participating in the Youth Employment Strategy.

This program uses funding from the following transfer payment(s): Youth Employment Strategy.

Youth Employment and Skills Program Class of Records

Description

Includes records related to development, launch, management and reporting of the Youth Employment and Skills Program that assists agricultural related non-governmental organizations that provide career-related work experience to youth in the agriculture sector. May include records related to project management, banking and financial information, evaluation and risk assessments or reports, performance reporting, self-identification information, adaptive technologies, barriers identification, and equity initiatives.

Document types

Guidelines, terms and conditions, contracts, contribution agreements, proposals, evaluation criteria, memoranda, funding documents, procedures, policies, legal opinions, project plans, statistical reports, agendas, and meeting notes.

Disclosure summaries

The Youth Employment and Skills Program shares information with Employment and Social Development Canada through a Memorandum of Understanding.

Financial information is shared with CRA regarding financial benefits received. Personal information is shared with financial institutions to enable direct deposits of program payments.

Program information is shared with other AAFC programs for administrative purposes, program evaluation and auditing.

AAFC Record number

2020

 
Youth Employment and Skills Program Personal Information Bank:

Description

This bank describes information related to the administration of the Youth Employment and Skills Program, part of the government's Youth Employment Strategy. Personal information may include: name, contact information, date of birth, biographical information such as age, gender identity or expression, and employment equity details, Indigenous status, residency status (including supporting documentation), work and education history, languages spoken, employment status (including participation in the Employment and Social Development Canada Employment Insurance program), sexual orientation, family status, financial situation, personal opinions and views about the individual and personal references.

Note

This bank was formerly called Career Focus Program Personal Information Bank

Class of Individuals

Individuals applying to participate in the Youth Employment and Skills Program, as well as individuals representing participating businesses, not-for-profit organizations, universities, colleges, and other level of governments.

Purpose

Personal information is collected under the authority of section 4 of the DAAFA and will be used to validate credentials, assess eligibility and provide funding under the Youth Employment and Skills Program.

Consistent Uses

Information may be used to follow-up with applicants for purposes of proposal assessment, evaluation, clarification, and audit (including site visits to validate expenditures). Personal information may be disclosed to the CRA(CRA) for the purpose of reporting a taxable benefit (Employer Compliance Program; CRA PPU 120) and/or program enforcement purposes (Review and Control; CRA PPU 125), and/or validation of reported farm income (Non-Filer Compliance, CRA PPU 025). Personal information may be used and disclosed by AAFC to any third party for the purpose of verifying off-sets on any debt owed to the Crown.Information may be used to conduct cross compliance with other AAFCprograms to ensure that applicants have not already received public funding for the same project; to verify debts owed to the Crown; and to conduct audits for program evaluation purposes.Information may also be shared with internal and external experts to validate and evaluate projects and costs. Information, including personal information, may also be used internally for research and statistical purposes, for program policy and evaluation, and for internal audit, as well as for the distribution of material on new agricultural programs.Information will be shared with Employment and Social Development Canada for the evaluation of the Youth Employment Strategy.

Retention and Disposal Standards

Information will be kept for 6 years after last administrative action and then destroyed in accordance with LAC.

RDA number

2016/010

Related record number

AAFC 2020

TBS registration

20130064

Bank number

AAFC PPU 300

 

Internal services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public - internal or external - receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services, and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology

Information Technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Materiel

Materiel Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of Personal Information

Agricultural Greenhouse Gases Program

The Agricultural Greenhouse Gases Program provides contribution funding to the agriculture industry, provincial and territorial governments and academia for projects to undertake research on greenhouse gas mitigation and make new mitigation technologies and Beneficial Management Practices available to farmers. The Agricultural Greenhouse Gases Program represents Canada's contribution to the Global Research Alliance on agricultural greenhouse gases, an international alliance aimed at increasing collaboration in agricultural research on greenhouse gas mitigation and Beneficial Management Practices.

This program uses funding from the following transfer payment(s): Contributions in support of the Agricultural Greenhouse Gases program.

Agricultural Greenhouse Gases Class of Record

Description

Includes records related to the support of an international network, the Global Research Alliance, to coordinate and increase agricultural research on greenhouse gas mitigation and make new mitigation technologies and Beneficial Management Practices (BMPs) available to farmers. The department provides contribution funding to industry proponents for approved projects. The Global Research Alliance deepens and broadens existing networks of research in relation to greenhouse gas (GHG) mitigation and builds new ones, enhances scientific and technology delivery capacities, and seeks to effect a fundamental change in the current relationship between food/agricultural production and greenhouse gases.

Document types

Contracts, statements of work, proposals, evaluation criteria, memoranda, procedures, policies, agreements, data, educational material, financial material, records of decision, planning documents, presentations, published information, reference material, correspondence, reports, requisitions, meeting information, and project plans.

Disclosure summaries

No disclosures occurred.

Record number

AAFC 1045

 

Animal Pedigree Act - Legal Approvals and Administration

This class describes personal information used in support of AAFC’s responsibilities for the administration of the Animal Pedigree Act. Under the Animal Pedigree Act, breed associations are incorporated, and legal authorities are approved for the purposes of operating national registries. Information may include phone numbers, addresses and email coordinates for breed associations and their representative individuals who interact with AAFC for breed association purposes. In addition, signatures of authorized individuals may appear on various documents that are necessary for legal approvals under the Animal Pedigree Act.

Once approved, the legal documents containing signatures are available to all members. In addition, all contact information for breed association representatives is posted on AAFC’s website and is made available by the breed associations themselves in industry publications and circulars and on websites. Breed associations have limited liability. The personal information of contact persons collected by AAFC is not used for administrative purposes that could affect the individuals at any step during the administration of the program. Information may be shared with other federal departments as appropriate and consistent with the Animal Pedigree Act, as well as the purposes and activities of the respective breed associations. Information is not organized or intended to be retrieved by a personal identifier.

Canada Brand Class of Record

Description

Includes records related to the Canada Brand program which continues to strengthen Canada’s food and agriculture sector brand and build on the foundation of food safety and quality, animal/plant health, traceability and environmental protection. The program involves working with industry stakeholders and provinces to encourage improvements to the infrastructure that underpins the sector, such as food production and processing systems, foster a pan-Canadian approach to market development, encourage Canada Brand membership and utilization, and provide Canada Brand tools to support success in export markets.

Document types

Analysis documents, graphics and associated guidelines, program planning and evaluation documents.

Disclosures summaries

No disclosures occurred.

Record number

AAFC 6095

 

Canadian Pari-Mutuel Agency

The Canadian Pari-Mutuel Agency (CPMA) is a special operating agency within AAFC that approves and supervises pari-mutuel betting conducted at racetracks and betting theatres across Canada, with the objective of ensuring that betting is conducted in a way that is fair to the betting public.

Section 204 of the Criminal Code of Canada designates the Minister of Agriculture and Agri-Food responsible for making the regulations that direct the lawful conduct of pari-mutuel betting in Canada on horse racing.

In support of its mandate, the CPMA also provides a nationally standardized Equine Drug Control Program (EDCP). The role of the CPMA is to maintain the honesty and integrity of betting on horse races which, by extension, supports the viability of the racing industry.Provincial governments are responsible for all other racing issues.

Canadian Pari-Mutuel Agency Class of Record

Description

Includes records related to the licensing and supervision of pari-mutuel betting at racetracks and betting theatres (off track betting sites) and the operation of an equine drug control program. Records may include information related to all external communications, industry or public complaints, investigations, consultations with third parties and information received from or sent to other institutions with respect to regulatory issues, copies of relevant legislation, regulations and related policy instruments, as well as documentation related to equine drug control research and national wagering statistics. Also included are statistical, quality assurance, audit and betting system auditing reports.

Document types

Permits, licences and betting approvals, correspondence, reports, consultations, and memoranda.

Disclosure summaries

Under development.

Record number

AAFC 7010

 

Equine Drug Control and Research Class of Record

Description

Includes records related to drugs and medications used on racehorses, detection methodologies, as well as guidelines on drug elimination times.

Document types

Reports and guidelines.

Disclosure summaries

Under development.

Record number

AAFC 7020

 

Pari-Mutuel Supervision - Application for Pari-Mutuel Betting Permits and Licences

This class describes personal information used in support of the CPMA’s Pari-Mutuel Supervision mandate to regulate pari-mutuel betting in Canada on horse races through the issuance of pari-mutuel betting permits and licences. Information may include phone numbers, addresses and email coordinates for organizations and their representatives who manage horse racing and betting operations at racetracks and betting theatres (off track betting sites) across Canada. The personal information of contact persons collected is not used for administrative purposes that could affect the individuals at any step during the application process.

Pari-Mutuel Supervision Class of Record

Description

Includes records related to the authorized use of a pari-mutuel system of betting, and the regulatory compliance of associations authorized to conduct pari-mutuel betting in Canada on horse races. Supervision of pari-mutuel system includes overseeing pay-out price calculations, and pool take-outs and distributions, analysis of unusual pari-mutuel betting patterns, race dates, testing of totalizator equipment and betting systems, conducting inspections, preparing statistical reports, calculating and collecting federal levy, preparing sample collection and analysis reports, conducting quality assurance and audits.

Document types

Reports, tables, analysis, race dates, tests and collection records.

Disclosure summaries

Under development.

Record number

AAFC 7030

 

Pest Management Centre

In this section

Agriculture and Agri-Food Canada collaborates internationally with the Organisation for Economic Co-operation and Development Pesticides Forum, the Food and Agriculture Organization Codex Committee on Pesticide Residues, and the North American Free Trade Agreement Technical Working Group on Pesticides to promote work sharing, global harmonized maximum residue levels, and to work towards acceptance of global data and integrated pest management.

The Pest Management Centre engages in several activities and operates 2 programs: The Minor Use Pesticides Program, and the Pesticide risk Reduction Program.

Minor Use Pesticides Program

This Sustainable Canadian Agricultural Partnership(SCAP) program improves grower access to new minor uses pesticides. Pesticide residue, efficacy and crop tolerance studies are conducted to generate and to inform regulatory data packages, which are submitted to Health Canada for new minor uses of pesticide products. In addition, collaborative work with our colleagues in the United States results in joint pesticide submissions to the regulatory agencies of both countries and the simultaneous availability of new pesticide minor uses in both countries The increased availability of new minor use pesticides prevents trade barriers with countries where these products are already available.

Minor Use Pesticides Program Class of Record

Description

Includes records related to the joint delivery (AAFC and Health Canada) of the program that improves grower access to new minor uses of pesticides. Pesticide residue, efficacy, and crop tolerance studies are conducted to generate and submit regulatory data packages to Health Canada for new minor uses of pesticide products. In addition, collaborative work with United States colleagues results in joint pesticide submissions to the regulatory agencies of both countries and the simultaneous availability of new pesticide minor uses in both countries. The increased availability of new minor use pesticides prevents trade barriers with countries where these products are already available.

Document types

Scientific Data, Agreements, guidelines, reports, analysis documents, memoranda, communication material.

Disclosure summaries

No disclosures occurred.

Record number

AAFC 2130

 

Pesticides Risk Reduction Program

Under the Pesticides Risk Reduction Program, AAFC develops technologies, tools (including biopesticides) and techniques aimed at reducing the risk to the environment and human health posed by pesticide use. The increased availability of biopesticides and reduced risk technologies, products and techniques contribute to sustainable agriculture.

Pesticides Risk Reduction Program Class of Record

Description

Includes records related to the development of technologies, tools (including biopesticides), and techniques aimed at reducing the risk to the environment and human health posed by pesticide use; the increased availability of biopesticides and reduced risk technologies, products and techniques contribute to sustainable agriculture.

Document types

Scientific Data, Agreements, guidelines, reports, analysis documents, memoranda, communication material.

Disclosure summaries

No disclosures occurred.

Record number

AAFC 2135

 

Science supporting an innovative and sustainable sector

AAFC conducts longer term core research and development work to advance the understanding of the resource base upon which agriculture depends; threats to Canadian agriculture production; mechanisms to protect and conserve Canadian bio resources and genetic diversity; and future new opportunities for the sector. This program also maintains a strong network of world-class research centres and offices across the country with scientific expertise to meet the research needs of existing and emerging agricultural commodity groups, and to participate in collaborative partnerships with industry, academia, non-governmental organizations and others that undertake research aimed at yield enhancement, input reductions, prevention of diseases or pests, market access as well as risk mitigation, and development of new areas of opportunity for the sector.

This program uses funding from the following transfer payment(s): Grants to foreign recipients for participation in international organizations supporting agriculture.

Canadian Bio resources and Genetic Diversity Protection and Conservation Class of Record

Description

Includes records related to increasing the understanding of Canadian bio resources and protection and conservation of their genetic diversity. This consists of conducting basic and applied research to provide factual information on Canadian bio resources; and to acquire advanced knowledge and develop science-based models to predict the behaviour of biological resources in response to changes in the environment and to identify useful products or functions that will contribute to economic prosperity.

Document types

Agreements, contractual information, data, educational material, planning documents, procedures, presentations, published information, reference material, requisitions, correspondence, reports, published material and meeting information.

Disclosure summaries

Under development.

Record number

AAFC 3550

Innovative and Sustainable Production Systems Class of Record

Description

Includes records related to research focused on optimizing production while considering the need to maintain environmental sustainability. The research spans the continuum from basic to applied science and includes applied research and transferring usable technology directly to the farming sector thus making a direct contribution to farm profitability and maintaining affordable food costs for Canadians. Specific research areas include development of varieties of economically important crops adapted to changing climate; resistant to diseases and pests; developments of production systems for crops and livestock having characteristics valued by consumers; and reduction of input costs in crops and livestock production through reduced usage of fertilizers, pesticides, energy and labour.

Document types

 Data, financial information, records of decision, planning documents, presentations, published materials, reference material, correspondence, meeting information, memoranda, reports and organizational information.

Disclosure summaries

Under development.

Record number

AAFC 4220

 

Matching Investment Initiative Class of Record

Description

Includes records related to the objective of the Matching Investment Initiative which aims to accelerate the process of technology transfer to the private sector, increase collaboration between government and industry and strengthen Canadian agri-food technology development and commercialization. This is accomplished through collaborative innovative research with industry by funding collaborative initiatives supporting best investment opportunities by matching the industry investment in the selected research projects.

Document types

Data, financial information, records of decision, planning documents, presentations, published materials, reference material, correspondence, meeting information, memoranda, reports and organizational information.

Disclosure summaries

Under development.

Record number

AAFC 4250

 

New Opportunities from Bio resources Class of Record

Description

Includes records related to current and new agricultural commodities (that) can be an ongoing source of innovative, commercial products beyond food and feed, including such things as new manufacturing materials, industrial chemicals, energy sources, biochemical, and health and wellness products. This program consists of scientific research to support the development of innovative commercial products from agriculture beyond food and feed.

Document types

Data, financial information, records of decision, planning documents, presentations, published materials, reference material, correspondence, meeting information, memoranda and organizational information.

Disclosure summaries

Under development.

Record number

AAFC 4230

 

Research Evaluation and Science Capacity Class of Record

Description

Includes records related to ensuring consistent application of standards for relevance, excellence and accountability in science. Specific activities include the development and implementation of the comprehensive research evaluation process to ensure scientific excellence and alignment to national priorities. This program also develops and implements strategic policies and plans for science and innovation through consultations with representatives from Canadian producer organizations, processors, provincial and municipal governments, and other stakeholder groups.

Document types

Data, financial information, records of decision, planning documents, policies and procedures, presentations, published material, reference material, correspondence, meeting information, memoranda and organizational information.

Disclosure summaries

Under development.

Record number

AAFC 4270

 

Science Supporting a Competitive Sector Class of Record

Description

Includes records related to the development of new knowledge supporting development of products, processes, and practices to enhance the safety of the food system, to enhance security and protection of the food supply, and to enhance economic benefits for all stakeholders. This also includes developing an understanding of Canadian bio resources and protecting and conserving their genetic diversity, enabling the sector to respond to emerging agricultural threats, such as invasive alien species and disease, thereby developing a more sustainable agriculture.

Document types

Agreements, contractual information, data, educational material, planning documents, procedures, presentations, correspondence, reference material, reports and agendas and meeting minutes.

Disclosure summaries

Under development.

Record number

AAFC 3545

 

Science Supporting Agriculture Innovation (formerly known as Science Innovation and Adoption) Class of Record

Description

Includes records relating to focused fundamental research and development in support of industry capacity to enhance human health and wellness through food, nutrition and innovative products, and to develop new opportunities for agriculture from bio resources. Records will include documentation related to knowledge, supporting development of processes, products or technologies to accelerate the flow of science and technology results into the innovation continuum.

Document types

Data, financial information, applications, assessments, financial records, records of decision, planning documents, policies and procedures, presentations, published material, reference material, correspondence, meeting information, memoranda and organizational information.

Disclosure summaries

Under development.

Record number

AAFC 4275

 

Value Chain Roundtables Class of Record

Description

Includes information relating to how industry engagement initiative works with value chains and industry groups. Includes records related to the Value Chain Round Tables which seek to provide a unique forum that enables industry-government collaboration to develop and implement strategies and plans aimed at improving adaptability, competitiveness, industry capacity, innovation and market success of a sector. These initiatives ensure an equal voice amongst all industry stakeholders, and help the sectors represented by roundtables to differentiate their industries from competitors to capitalize on current and future market opportunities.

Document types

Meeting minutes, records of decisions, membership lists, strategies, studies, reports, presentations, briefings, and financial records.

Disclosure summaries

Under development.

Record number

AAFC 7045

 

Canadian Wheat Board Transition Costs Program

The Canadian Wheat Board Transition Costs program reimburses specific costs incurred by the Canadian Wheat Board associated with its transition to a voluntary grain marketing organization, which it became on August 1, 2012. The Canadian Wheat Board Transition Costs Program will provide up to $349 million of grant and contribution payments to the Canadian Wheat Board in order to cover cost items related to the removal of its single desk selling authority for Western Canadian wheat and barley. They include costs of rightsizing of the Canadian Wheat Board, such as settling the Canadian Wheat Board's monopoly-era pension and benefits plans and some severance costs; legacy debts; the cost of mitigating or terminating long-term logistical contracts entered into during the Canadian Wheat Board's monopoly; and other transition costs.

Canadian Wheat Board Transition Costs Program Class of Record

Description

Includes records related to the government reimbursement of specific costs incurred by the Canadian Wheat Board associated with its transition to a voluntary grain marketing organization, which it became on August 1, 2012. The Canadian Wheat Board Transition Costs Program will provide grant and contribution payments to the Canadian Wheat Board in order to cover cost items related to the removal of its single desk selling authority for Western Canadian wheat and barley. They include costs of rightsizing of the Canadian Wheat Board, such as settling the Canadian Wheat Board's monopoly-era pension and benefits plans and some severance costs; legacy debts; the cost of mitigating or terminating long-term logistical contracts entered into during the Canadian Wheat Broad's monopoly; post July 31 costs of closing the 2011-12 pool accounts; and other transition costs. This program provides grant and contribution payments to the Canadian Wheat Board of up to $349 million to cover cost items related to removing the single desk selling authority from the Canadian Wheat Board.

Note

The program sunset June 30, 2015. Records are subject to a litigation hold.

Disclosure summaries

Under development.

Record number

AAFC 7040

 

Manuals

  • Administration Guidelines, Advance Payments Program, Agricultural Marketing Programs Act
  • Administration Guidelines, Price Pooling Program, Agricultural Marketing Programs Act
  • Field Manual on Buffer Design for the Canadian Prairies
  • Food and Agriculture Emergency Response System Manual
  • Information Handbook - Listeria Monocytogenes
  • Inspection and Trade Memoranda
  • National Production Insurance Actuarial Guidelines
  • Precipitation and Evaporation Tables (1911-1981)
  • Standard Track Operating Procedures Manual
  • To access AAFC manuals, guides and other publication please visit PubliCentrale: AAFC Publications.

Additional information

For general information about making a request for access to information or personal information, see Make an access to information or personal information request.

To make a request for information online, access the Access to Information and Personal Information Online Request Service.

To make a request for information under the Access to Information Act or the Privacy Act by mail, mail your letter or completed Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5 application fee for a request under the Access to Information Act), to the following address:

AAFC

Kirsten Gartenburg
Access to Information and Privacy Coordinator
Tower 7, 10th Floor
1341 Baseline Road, Room 216
Ottawa, Ontario K1A 0C5
aafc.atip-aiprp.aac@agr.gc.ca

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available to review original materials on site if that is the applicant’s preference (and it is practical to do so), or if it is not practical to create copies of the material.

Please Note Each request made to AAFC under the Access to Information Act must be accompanied by an application fee of $5. For requests made online, this is paid at the time of application via credit card. For requests made by mail, this should be paid by enclosing cheque or money order made payable to the Receiver General for Canada.

The Government of Canada encourages the release of information through requests outside of the formal request processes. To make an informal request, contact:aafc.atip-aiprp.aac@agr.gc.ca

You may also wish to search summaries of completed access to information requests for which AAFC has already provided responses: Access to information: Completed request summaries, as this information may be more easily obtained.

You may also wish to review available open data regarding:

Agriculture and Agri-Food Canada conducts privacy impact assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed, and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available on our Privacy impact assessment summaries page.

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